 Recording & Submitting
Grades
Step
1: Log in to Axess
After logging
in, you will be taken to the Teaching tab.
A list of
classes in the current grading term will appear under the heading
Grade Roster Status. If you do not have classes to grade in
the current term, your most recent grading term will be displayed
The list of
classes shows the grading status of each roster:
What the statuses
mean:
 Ready
for Grading: Roster is open for grading and you
(or your proxy) have not yet begun grading.
Saved,
Entry in Progress: You (or your proxy)
entered grades but have not submitted them. The
roster is open for grading.
Submitted
with Missing Grades: You have submitted
grades and they have been posted to the students'
transcripts, but at least one grade in the
roster was left blank. The roster is open
only for entry of missing grades.
Submitted
with Incomplete Grades: You have submitted
grades and they have been posted to the students'
transcripts, but at least one grade is 'I' or 'L.'
The roster is closed. To update the incomplete grades,
you must use the Update/Change
Grade function.
Submitted,
Posting to Transcript: You
have submitted grades and they are
in the process of being posted to
the students' transcripts. If there
are missing grades, the roster will
reopen for grading in approximately
30 minutes (overnight if the class
is in a past term).
Ready
for Faculty Approval: Your
proxy has completed grading
and the grades are ready for
your review. The roster is
open. You may adjust any grades
that have not yet been posted.
Submit the roster when you
are finished reviewing.
Grading
Complete: You have
completed grading, the grades
have been posted to the students'
transcripts, and the roster
is closed. There are no missing
or incomplete grades.
Step
2: Open the Record/Submit Grade Rosters function
To access
the grade rosters, click on Record/Submit Grade Rosters in
the menu on the left of the Teaching tab. You again will
see a list of your classes and their grading statuses.
Step
3: Choose a class to grade
Click on the Subject/Catalog
# to open a grade roster. You will see a view
similar to this:
Step
4: Enter grades
Choose grades
from the drop-down list in the Input Grade column. Only valid
grades for the course and student appear on the drop-down list.
 Enter
as many grades as you wish. If you are grading a large class,
save you progress frequently by clicking the Save Grades,
Entry in Progress button at the bottom of the roster.
If you wish
to exit the roster before finishing, click the Save
Grades, Entry in Progress button before leaving the
roster.
For more information
about grades
including definitions, see the grades
page of the Registrar's
Office web site.
Step
5: Submit grades
When
you are ready to submit the grades to the Registrar's Office,
click the Submit Grades to Registrar button.
If
the class is in the current term, the grades will appear on
the students' transcripts in approximately 30 minutes. If the
class is in a past term, the grades will post overnight. Rosters
are closed to grading during posting.
If
you submitted a roster with missing (blank) grades, you may
return to the roster to finish grading after posting is complete.
You will be able to enter missing grades but you cannot make
corrections to posted grades. For instructions on how to correct
a posted grade, see Updating/Changing
Grades.
If
you submitted a roster with incomplete grades ('I' or 'L'),
you must use the Update/Change
Grades feature
to update the incompletes.
Grading
Tips
To
move quickly from one student to the next, use
the Tab key on your keyboard.
Be
cautious if your mouse has a wheel; when a
grade entry field is highlighted, moving the wheel
will change the selected grade.
Save
frequently, especially if you are entering grades for a
large class.
Do
not use your browser's Back or Refresh buttons while you are entering grades.
Keep
Axess secure: When finished, always log off by clicking
the Logoff link
at the upper right of the screen and close
all browser windows.
Next:
Updating/Changing Grades
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