Policies
Student
Privacy and Confidentiality of Student Records
The University
has a legal obligation to protect the privacy of students and the
confidentiality of student records. Faculty members who have teaching
and advising responsibilities are authorized to access student
records information. Otherwise, no information about a student’s
academic performance can be released without the student’s written
permission.
Please
note: The public posting of grades (on office, class,
or department bulletin boards or on the web) using students’
names or ID numbers is prohibited under federal law. Because
Axess is secure, it is the best way to report grades to students.
Axess is in compliance with federal privacy laws.
You may obtain
more information about the Family Educational Rights and Privacy
Act from the Registrar's
Office web site or the Department
of Education web site.
Entering
Grades via Axess
All grades must
be submitted online via Axess by
the published deadlines (see the "Notices" box while
logged into Axess). See the Grading section
of this web site for instructions.
Faculty members
may opt to designate a proxy to enter grades on their behalf. Faculty
may designate more than one proxy for a course. They may also designate
a single proxy for all their courses for a given term. Proxy designation
must be done via the Axess for each term. See Designating
a Grading Proxy for more information.
University policy
dictates that a designated proxy must have a SUNet ID and must
not be a student enrolled in the class to be graded. Individual
schools may have individual internal policies regarding grading
proxies.
Incomplete
Grades
The 'I' grade
is restricted to cases in which the student has satisfactorily
completed a substantial part of the coursework. 'I' grades must
be changed to a permanent notation or grade within one year (i.e.,
prior to the first day of the fifth quarter which follows the course,
including Summer Quarter). An earlier time limit may be set by
the instructor. If the 'I' remains uncleared at the end of one
year, it is changed automatically by the Registrar’s Office to
an 'NP' or 'NC' as appropriate for the grading option selected.
Grading
TGR 801 or 802 Courses
Students working
on projects, theses, or dissertations enroll in their department’s
801 or 802 courses for a number of successive quarters. To indicate
that a student is making satisfactory progress on their project,
thesis, or dissertation, a grade of 'N' should be assigned. A grade
of 'S' is recorded during the final quarter when the project, thesis,
or dissertation has been completed and accepted by the department.
The 'N-' grade
indicates unsatisfactory progress in a continuing course. The first 'N-' grade
constitutes a warning. The advisor, department chair, and student
should discuss the deficiencies and agree on the steps to correct
them. A second 'N-' will normally cause the department
to deny the student further registration until a written plan for
the completion of the degree requirements has been submitted by
the student and accepted by the department. Subsequent 'N-'
grades are grounds for dismissal from the program.
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