Information
for Grading
Proxies
As a grading
proxy, you have been granted authority by a faculty member
to enter grades in Axess. Depending on the
authority level chosen for you, you may also be allowed to
submit the grades to the University Registrar's Office (or,
for Law classes, to the Law School Registrar's Office).
Before entering
grades, review the "Privacy of Student Records" information
on the Policies page
of this web site. As a proxy, you must abide by University
policies and federal laws protecting students' rights to
keep their personal information and academic records private.
Becoming a Proxy
To be eligible
to be a grading proxy, you must have a SUNet ID and
must not be a student enrolled in the class to be graded.
If you have
not been a proxy before, you will not be able to access any
grade rosters until the day after the
faculty member assigns a class to you. (The system process
that grants you access runs overnight.)
You will
be assigned a specific class or classes; you will not have
access to all of the faculty
member's classes. The faculty member may
assign more than one person to a single class.
Proxies are granted one of two levels of authority:
 to
enter the grades (you will review and submit the grades)
to
enter and submit grades on behalf of a
faculty member
Depending
on your authority level, you see different buttons at
the bottom of the grade roster (explained below). The faculty
member retains the ability to enter, change and submit
grades for the class.
 Accessing
a Grade Roster
& Entering Grades
After you
have been made a grading proxy, you have access to the
Teaching tab. Classes for which you have
been authorized to enter grades are listed in the center
of the page with their statuses.
For instructions
on how to enter grades, see Steps 1 through 4 of Record/Submit
Grade Rosters.
Return to
this page for information about saving and submitting the
roster.
Saving & Submitting a Roster
After
you entered one or more grades, you may save your work.
If you have finished entering grades, you may click
a button at the bottom of the page to mark the roster
Ready for Review or submit it to the Registrar
(if you have the authority).
If
you have enter-only authority:
These
buttons and descriptions appear at the bottom of the grade
roster page:
When
the roster has been saved and is ready for review,
its status will be "Ready for Faculty Approval."
If
you have enter-and-submit authority:
These
buttons and descriptions appear at the bottom
of the grade roster page:
Clicking
Submit Grades to Registrar will
send the roster to the University Registrar's
Office (or
to Law School Registrar's
Office). The roster status after the grades are
posted is one of "Submitted with Missing
Grades," "Submitted
with Incomplete Grades," or "Grading
Complete."
See
Recording & Submitting Grades for more information
about grade roster status messages.
Correcting,
Changing & Updating Grades
If
you have enter-only authority:
If
you have saved your progress by using the Save Grades, Entry
in Progress button, you
can make as many changes and corrections as you wish
by simply returning to the roster.
Once
you have clicked the Save Grades, Ready
for Review button,
the roster is locked. As long as the faculty
member has not yet submitted the grades, you
may reopen the roster to make changes and corrections
by clicking on the Save Grades, Entry
in Progress button.
Remember to use the Save Grades, Ready
for Review button
when finished.
If
the faculty member has submitted the grades,
you cannot change them. Contact the faculty member
or
your department
administrator
for
assistance.
If
you have enter-and-submit authority:
If
you have saved your progress by using the Save
Grades, Entry in Progress button, you can
make as many changes and corrections as you wish by
simply returning to the roster.
If
you submitted the grades using the Submit Grades
to Registrar button, you may change grades using
the Update/Change grade link. See Updating/Changing
Grades for instructions.
Note: A
permanent grade that has been posted may be changed
only to correct an error in computation or transcription,
or when a student's work was unintentionally
overlooked.
Grading
Tips for Proxies
To
move quickly from one student to the next, use the
Tab key on your keyboard.
Be
cautious if your mouse has a wheel; when a grade
entry field is highlighted, moving the wheel will
change the selected grade.
Save
frequently, especially if you are entering grades
for a large class.
Do
not use your browser's Back or Refresh buttons while
you are entering grades.
Keep
Axess secure: When finished, always log off by clicking
the Logoff link at the upper right of
the screen and close all browser windows.
Next:
How to Log Off
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