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Certifications and VerificationsOn This Page
Other Certification PagesEnrollment CertificationIn This SectionStanford University has contracted with the National Student Clearinghouse (NSC) to provide enrollment certification service to students free of charge. You will be able to generate and print an NSC enrollment certification directly from your computer. This is equivalent to an official Stanford enrollment certification. Stanford University will not fill out third party forms; students must obtain an enrollment certification and attach it to any forms. The enrollment certification document can be used whenever enrollment verification or student status is required for scholarship purposes, medical coverage, loan deferments, car insurance, etc. For employment purposes see Degree Verification below. Stanford University will certify current or past enrollment. Stanford cannot certify enrollment for future quarters (even for the current academic year). How do I use an Enrollment Certification?An enrollment certification, also known as enrollment verification, contains information about your enrollment status at Stanford for each term. An enrollment certification:
What does an Enrollment Certification Show?
Note: Work necessary to complete units from previous quarters does not count toward the current quarter. How often is the NSC enrollment data updated?Stanford sends student enrollment information to the NSC twice weekly during the weeks prior to the start of each term and for the first four weeks of a term. After the fourth week, the information is updated regularly, though less frequently. It may take two to three business days for the NSC to process the latest enrollment information. Students will be able to check the date of the last transmission from Stanford at the NSC site. If you recently made changes to your enrollment and would like an enrollment certification that reflects these changes, please allow time for the NSC information to be updated. If you are unable to wait, you may request an enrollment certification in person at the Student Services Center located at Tresidder Memorial Union, 2nd floor. How do I order an enrollment certification?Axess StudentsThose with Axess accounts must order official printed certifications using Axess. Students will be redirected to the National Student Clearinghouse and will be able to print an enrollment certification.
If you have reported a social security number to Stanford University, but are directed to Stanford's request page instead of the NSC self-service site, there may be a problem with your social security number. In this instance, go to the Student Services Center located at Tresidder Memorial Union, 2nd floor, with your ID and original social security card. Students without a Social Security NumberStudents who do not have a social security number can now use the NSC self-service enrollment certification. Please note that certification of full-time or part-time enrollment cannot be provided until after the quarterly study list is filed. Non-Axess StudentsStudents without Axess accounts can order proof of past enrollment or verification of a degree by submitting a completed Degree Certification form to the Student Services Center located at Tresidder Memorial Union, 2nd floor, or in writing. Mail to: Certifications Office of the University Registrar 630 Serra Street, Suite 120 Stanford, CA 94305-6032 National Student ClearinghouseThe National Student Clearinghouse (NSC) is a national agency that acts on Stanford's behalf to certify enrollment to most national lenders for student loan deferments. Our agreement with the NSC enables third-parties to retrieve your enrollment information from the NSC directly, and should eliminate the need for you to submit an enrollment certification form each quarter. You can learn more about the National Student Clearinghouse at http://www.degreeverify.org. Contact the Student Services Center if your lender is unwilling or cannot use the services provided by the NSC. Degree Verification (For Employers)Stanford University has authorized the National Student Clearinghouse (NSC) to act as its agent for purposes of degree verification. The NSC will be able to verify degrees for only those students who have not placed a privacy block on their academic record. The student's name when enrolled, Social Security Number, and date of birth will be required for identification purposes and degree verification. Contact the National Student Clearinghouse by phone at (703) 742-4200 or visit their web site for current degree verification information, instructions, and fees. Diploma Certification for International UseSome visa requirements ask for a copy of your diploma. Copies of diplomas are not available. Stanford University can provide an official Enrollment Certification that satisfies these requirements. Send a written request for your enrollment certification in accordance with the instructions for non-Axess students outlined above. Dean's Certification Forms - Instructions and InformationThe certification process for law schools, FIPC, State Boards of Law Examiners, medical/veterinary school, etc., is a two-step process at Stanford. The Dean of Student Affairs has designated the Office of Judicial Affairs to handle the first step, i.e., to respond to questions about disciplinary records; see contact information following below. The Office of the University Registrar no longer answers questions related to academic standing; the Student Services Center has been designated to provide an official student certification and cover letter explaining this policy.
Frequently Asked Questions About Certifications: Q: Do I need to meet with the Dean of Student Affairs or any other University administrator in order to get my certification form processed?A: No, there is no need to meet with the Dean or any other administrator.
Q: What other forms/materials do I need to submit with the certification form?A: In addition to the stamped, pre-addressed envelope to the school/entity, you may wish to enclose a stamped, self-addressed postcard that Stanford can return to you after your forms have been processed and sent to the requested recipients, and a stamped, self-addressed postcard for each entity to mail to you to confirm receipt of your certification form.
Q: Will Stanford accept a faxed or emailed certification form?A: Yes. Stanford requires
a signature on all faxed certification requests or forms
emailed as attachments
Q: Will Stanford fax the forms to the school for me?A: No. Most institutions will
not accept faxed or emailed copies of certification forms for the same reason
Stanford does not accept them.
Q: How will my forms be mailed to the institutions?A: You may include a stamped, pre-addressed regular business-sized envelope for each form to be sent via the U.S. Postal Service. If using UPS, FedEx, DHL, USPS Express or Priority Mail services, please include correct postage or a pre-paid air-bill. NOTE: Stanford does not accept USPS Certified Mail, and does not pay for postage.
Q: Is there a certification form processing fee?A: No, Stanford does not charge for processing certification forms.
Q: If I have a disciplinary and/or academic probation record at Stanford, what happens after the Judicial Affairs Office and/or Registrar’s Office checks the affirmative boxes on the certification forms?A: For any affirmative responses to disciplinary questions, the Judicial Affairs Office must provide a letter of explanation to accompany the form. For affirmative responses to academic standing questions, the Registrar’s Office will provide a copy of Stanford’s academic standing policy (http://registrar.stanford.edu). The copy will note which terms you were on academic probation, provisional registration, and/or suspension; no further explanatory statement will be provided.
Q: Will I have any input into the letter of explanation regarding my disciplinary record?A: Yes. The Judicial Affairs Office will draft a response, then try to review it with you before sending it with the certification form to the recipient entity. It is very important for you to include your telephone number and/or email address when sending the certification form to this Office.)
Q: Will I have any input into the information regarding my academic standing record?A: No. The Registrar’s Office is unable to provide a personal letter regarding your academic standing record. You may have an opportunity to provide the recipient entity with a supplementary explanation of the circumstances that led to your academic difficulties, but the Registrar’s Office is unable to confirm or refute the veracity of such statements.
Q: If no Dean’s Certification Form is provided by the school/entity to which I am applying, but some type of disciplinary clearance is required, what should I do?A: Send a request for a clearance letter to the Office of Judicial Affairs. Be sure to include with your request a stamped, pre-addressed envelope to the school/entity requiring the clearance, the instructions and/or a copy of the request from the school/entity, its name, and your contact information.
Q: Does Stanford provide a student’s GPA and class rank to other schools?A: No. Under no circumstances will a student’s GPA be released to third parties/with the certification forms.Stanford calculates a GPA for internal academic standing purposes only. Class rank is not calculated for any purpose.
Q: The institution/entity to which I am applying claims that it did not receive my certification form. What should I do?A: As noted above, you may wish to include a stamped, self-addressed postcard for each school/entity to return to you confirming receipt. Remember that often there are significant delays in admissions office processing of forms. You should contact each individual school/entity to verify that they have (or have not) received your forms before contacting Stanford again. It is very important that you allow sufficient time for processing AND mailing. Neither the Judicial Affairs Office nor the Registrar’s Office will be responsible for delays or misdirection in mailing caused by the U.S. Postal Service or other mailing services.
Q: If I want to check the status of my certification forms, whom do I contact?A: Please allow 30 business
days after submitting your request for certification before contacting Stanford.
The Judicial Affairs Office telephone number is (650) 725-2485. The Registrar’s
Office telephone number is (650) 723-2041. Please provide your de your name,
telephone number and/or email address when making inquiries.
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