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Degree Audit in Development

Degree audit visit coming to a program near you!

You may have heard of the University's plans to implement a degree audit system. Our team in the Registrar’s Office is looking forward to scheduling visits with each department in the coming months to start the process of understanding and coding your degree requirements. 

Degree audit is about student success. The new system will provide an easy way for students, faculty, staff and advisors to monitor and plan progress towards a degree. It will also assist departments with clearing requirements for graduation, and it will alert students to what they have not yet completed.

What degree audit can do for Stanford:

  • Track progress towards degree

  • Support degree planning “What if” projections

  • Notify and alert students

  • Make it easy to understand requirements

Timeline to Implementation

The first phase of the project includes meetings with departments to gather program requirements. The degree audit team is preparing for these meetings by reviewing the Stanford Bulletin as the source of record for all program requirements. We will then follow up by contacting department SSOs to schedule meetings with you to be held throughout the academic year.

Looking ahead, Phase 2 of the degree audit (DA) project involves the DA team working with our vendor to encode the degree requirements discussed with departments into the audit system. This process may include follow-up meetings with your department as needed.

Phase 3 of the project kicks off with testing of the pilot programs. As more requirements are encoded, additional programs will be progressively added to the testing process.

The final phase of the degree audit roll out includes trainings and presentations to students, faculty, and staff across the University. Then We Celebrate!

How Can Your Department Prepare?

To prepare for your department visit with members of the degree audit team, we suggest that you begin by reviewing your degree requirements to ensure you are following University policy as outlined in the Stanford Bulletin. You may also view a list of general questions that we ask all departments to answer in advance of our initial meeting. 

Prepare documentation on the following items; make sure that the Bulletin and department websites are consistent:

  • Course requirements

  • Test requirements

  • Repeatability rules

  • Equivalents (transfer courses, Stanford courses, tests, etc.)

  • Milestones

  • Prerequisites: Are they hard-coded (PeopleSoft enforced) or soft-coded (department enforcement)

  • GPA requirements

  • Common exceptions