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COVID-19 and Academic Continuity

Mar 19 2020

Student and Academic Services and the University Registrar's Office will publish a compendium of material relevant to classes and other academic activites here for students, faculty, and staff.


On the page:


Help from the Student Services Center

Following the University's recommendation that the community minimize in-person contact, the Student Services Center is only offering virtual contact options:

  • For quickest response, please submit a ServiceNow Ticket. We have additional staff focused on answering tickets to ensure we respond to you as quickly as possible.

  • Virtual Appointments: If you prefer to talk to a Specialist, we offer advising sessions via Zoom by appointment.

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Spring Quarter Academic Calendar Revised

See the Stanford Academic Calendar for the revised academic dates and deadlines for Spring Quarter.

See the TeachAnywhere Spring Quarter FAQ for answers to your questions.

  • For undergraduates and graduate students, the quarter will start on April 6 and end on June 10.

  • There  is no traditional final exam period for timed exams. Rather, instructors will continue teaching to the quarter’s end on June 10, using in-class quizzes and out-of-class assignments throughout the quarter to assess student performance.

  • All undergraduate and graduate classes will be graded on a satisfactory/no credit basis.

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Spring Quarter 2020 Policy on Leaves of Absence due to the COVID-19 Crisis

Note that the deadline for submitting a leave of absence with a full refund has been extended one week. Because of the exceptional circumstances relating to COVID-19, the deadline for submitting a leave of absence for Spring Quarter 2020 will be Monday, April 13, 2020 at 5 p.m. Students can receive a full-tuition refund if they file for a leave by this deadline. If they file for a leave after this deadline, they may be able to receive a prorated refund.

  • Students may take a leave of absence for Spring Quarter for any reason including that they do not want to take remote classes. Read the following and then see these instructions for submitting a special leave of absence request under this policy.

  • Graduate students should reach out to their department; see the "Graduate Leaves of Absence" section of the Bulletin for more information. Note that some master’s programs may have different deadlines corresponding to their Spring Quarter start dates.

  • Coterm students should check with their departments to verify leave of absence deadlines and tuition refund schedules.

  • All international students considering a leave of absence should email Bechtel International Center advisors at internationalstudents@stanford.edu.

  • See these instructions for submitting a special leave of absence request under this policy.


Registrar Spaces and COVID FAQ

See this FAQ for answers to questions about classes and events.

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Summary of Winter Key Dates/Deadlines

  • Friday, March 20: Dissertation/Thesis deadline

  • Sunday, March 29: Grades for graduating students due

  • Tuesday, March 31: Faculty Senate sign off for posting of Winter degrees

  • Tuesday, March 31: All H-1B letters finalized

  • Tuesday, March 31 (5 pm): Final Recommending Lists due

  • Thursday, April 2: Winter degree conferral

  • Sunday April 5: Grades for all students due

These dates have been updated on the Registrar's Academic Calendar.


Winter Quarter Grade Submission Deadline Extended for Graduating and Non-Graduating Students

updated March 18

To ensure that instructors have adequate time to assess and grade student work, we have decided to extend the Winter quarter grade submission deadline for both undergraduate and graduate students. The new grade submission deadline for non-graduating students is Sunday, April 5, 2020.

Grades for students who have applied to graduate in Winter quarter are still due Sunday, March 29, 2020. Instructors can review their grade roster(s) in Axess to determine which of your enrolled students have applied for graduation. Students who have applied to graduate in Winter Quarter are displayed in red with a double asterisk on your grade roster(s).

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Undergraduates

See HealthAlert's Information for Undergraduates site for latest info.

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Graduate Students

See VPGE Stacey Bent's email "COVID-19 updates for graduate students and postdocs on continuing research"

Latest information for graduate students and postdocs from Healthalerts

Exceptions for remote participation in oral dissertation defenses in response to COVID-19

See the TeachAnywhere FAQ on this subject. A downloadable pdf version of the statement by Vice ProvostStacey F. Bent is also available.

Vice Provost Stacey Bent has temporarily delegated responsibility to approve an exception to the policy requiring in-person attendance at theoral dissertation defense to the department or program faculty Director of Graduate Studies (DGS). If the DGS is unavailable or is participating in the defense, the department chair may grant approval.

Important Guidance on COVID-19 Impact on Current VSRs, Other Nonmatriculated Students, and Summer Programs

Please review this VSR and Nonmatriculated Student COVID-19 Guidance website for important information to consider as you deal with your VSRs and nonmatrics. (updated March 26, 2020)

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H1B Letters

How can students obtain their H1B visa degree certification letters?

Letters will continue to be issued for international students conferring their degree(s) in the Winter term only, and all letters will be issued by the end of the day on March 31. Letters will now be issued as all degree requirements are met and departments verify their students' eligibility (i.e., on a rolling basis). To submit a request for the letter, students must submit the Initiate Certification Letter for H1B. Department administrators should submit the Verify Student Eligibility Letter for H1B once they have verified their students' successful completion of all degree requirements. In light of the current COVID-19 situation, we will be issuing these letters electronically.

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Bechtel International Center

Bechtel International Center has announced that it is moving to an online response system for meeting with international students. See Bechtel's COVID-19 website for complete information.

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Office of Accessible Education

The Office of Accessible Education has announced that it is moving to an online response system for meeting with students. See OAE's COVID-19 website for complete information.

If a student is requesting captioning in a remote meeting for academic reasons only (captioning course content, meeting with a TA, etc), departments can reach out to Heather Hoover with the Office of Accessible Education (hhoover@stanford.edu). The Office of Accessible Education manages academic and housing related accommodations, and therefore academic-related captioning requests would be our area of expertise.

If the student is requesting captioning for a non-academic meeting (virtual meeting with ResEd, BEAM, GLO, etc), the request should be forwarded to Sheila Sanchez with Diversity and Access (sheilas@stanford.edu). Diversity and Access handles requests from students and staff relating to all non-academic requests or University-sponsored events. Therefore, any non-academic student accessibility request would go to them.

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