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Final Recommending List Approval - Chair/Director

How to Set Up Chairs to Review Recommending Lists

  • A Chair needs the "SR Recommending Lists Chair" security role before they can approve Final Recommending Lists. Security can be granted by the authority granter in the school. Please work with your School in order to complete this initial step.

  • Each Chair must be set up for academic organization in STF Notification Setup panel in PeopleSoft. Search for "STF Notification Setup" in PeopleSoft Search, or follow this path:

    • Main Menu > Set Up SACR > Product Related > Student Records > Curriculum Management > STF Notification Setup

  • First, search for Academic Organization, this is your program or department name:

search for academic org

  • Enter your EMPLID, name, email address, telephone number, and the type of Recommending List Role which is appropriate for you.

    • Be sure to check “Notify” in order to receive emails when Final Recommending Lists are ready to be approved.

  • If you are only responsible for approving the Final Recommending List for Undergraduate students,  select Department Chair as your role as shown in this screenshot:

select recommending list role

  • If you are only responsible for approving the Final Recommending List for Graduate students or non UG students, select Department Chair Non UG as your role as shown in this screenshot:

select recommending list role Non-UG

  • If you are only responsible for approving the Final Recommending List for both graduate students and undergraduates, you must add a second row by clicking the plus sign, under the Recommending List Role and select Department Chair Non UG in one row, and Department Chair in the second row, as shown in the following screenshot:

select multiple recommending list roles

  • Remember to save your settings.

To View and Approve Final Recommending Lists

  • After the student services administrator routes the final Recommending List to the Chair, an email will be sent to the Chair that the Recommending List is ready to be reviewed and approve.

  • Once the email is received, go to Teaching or Advising tab in Axess

  • Click on “Final Recommending List” in left column

link in Teaching menu to select Final Recommending Lists

  • Click on link for degree program (there is a separate list for each degree level or academic plan)

choose degree program for Final Recommending List

  • Review list of students and status of "approve" or "deny"

  • Enter any comments for Registrar's office

  • Click "Submit to Registrar" to acknowledge and approve the Final Recommending List

button to submit Final Recommending list to Registrar

Important notes:

  • Recommending List is only available to view after the student services administrator has routed list to Chair.

  • Chair can view Recommending List until it is submitted to Registrar.

  • Chair can submit list to Registrar starting on the late application to graduate deadline. Final Recommending Lists should be approved by the Final Recommending List deadline.

Deadlines for Recommending List

Term Late Application to Graduate Deadline Grades Due Final Recommending List Deadline Faculty Senate Steering Committee Reviews Conferral Lists Degree Conferral
Summer 2017-18 Friday, August 31 Tuesday, August 21 Tuesday, September 11, 5:00 pm Tuesday, September 25 Thursday, September 27
Autumn 2018-19 Friday, December 7 Tuesday, December 18 Thursday, December 20, 5:00 pm Tuesday, January 8 Thursday, January 10
Winter 2018-19 Friday, March 15 Tuesday, March 26 Thursday, March 28, 5:00 pm Tuesday, April 2 Thursday, April 4
Spring 2018-19 Wednesday, June 5 Thursday, June 13, noon

PhD, DMA, Medicine: Monday, June 10, 2:00pm


UG, Master's, Engineer, GSB, Law: Thursday, June 13 2:00pm

Thursday, June 13 Sunday, June 16
Summer 2018-19 Thursday, August 30 Tuesday, August 20 Tuesday, September 10, 5:00 pm Tuesday, September 24 Thursday, September 26