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Graduate Student Forms

Registrar forms are submitted as attachments to email. Some forms, noted below, are submitted to your department.
Once fully completed and signed, scan the form and attach to an email to the address noted on the form (upper right corner). You may also take a clear photo of the form with your smart phone and email the photo to the address on the form. Attachments are routed by an automated system, and the body of your message will not be read. You will receive an automated confirmation of receipt within fifteen minutes of each successful submission.

Included on this page are forms for

Admissions and Reinstatement

International students seeking forms for I-20, DS-2019, or SEVIS Transfer-in purposes should consult the Graduate Admissions International Forms site.

Application for Reinstatement in Graduate Study 
If you are an admitted graduate student who has not maintained continuous registration (or been on an approved leave of absence), you must apply for reinstatement. After completing this form, submit it to your department for approval and then submit it to Graduate Admissions. If approved for reinstatement you will be billed for the reinstatement fee.

Statement of Purpose 

Graduate Study and Programs

Program Proposal for a Master's Degree 
(Submit this form to your department.) Proposal form for M.A., M.F.A., M.A.T., or M.S. students.

Graduate Program Authorization Petition

This form is now submitted electronically through Axess. From the Academics panel in your Student Center, select "Petitions and Forms" from the drop down menu to submit the Grad Auth electronically.

Application for Ph.D. Minor
Use this form to add a minor to an existing Ph.D. program of study.

Declaration or Change to a Field of Study
Use this form if you are a graduate student who would like to declare or change a field of study (subplan) within your current department.

Request for Terminal Graduate Registration (TGR) Status 
TGR allows students to register at a reduced tuition rate while working on a dissertation, thesis, or department project. If you are eligible, this form must be completed and submitted to your department for approval.

Application for Graduate Residency Credit 
Use this form to transfer a maximum of 45 eligible units into your Ph.D., Ed.D., D.M.A., Ed.S., or Engineer program for graduate work done at another institution.

Joint Degree Student Checklist
Students use the Joint Degree Program Student Checklist as guide to plan a joint degree program. The form is for student use, and does not need to be submitted to the University.

Enrollment and Tuition

Graduate Petition for Part-time Enrollment
Graduate students who need only 3 to 7 remaining units to complete degree requirements or to qualify for TGR status may apply to register for one quarter only on a unit basis (3 to 7 units) to cover the deficiency. Students with disabilities covered under the Americans with Disabilities Act that have an approved reduced course load (RCL) recommended by the Office of Accessible Education (OAE) may also request a tuition adjustment for each quarter in which they take a RCL.

Enrollment Agreement for Students with Multiple Programs
Use this agreement to determine the tuition amount assessed each quarter for students enrolled in multiple degree programs with different tuition rates.

Graduate Section Change Form 
This form must be submitted by a graduate or coterminal student who wishes to change sections of a course in which they are currently enrolled after the final study list deadline. Before the final study list deadline all section changes must be made in Axess.

Petition to Change Course Enrollment (Graduate Students) 
Graduate students should use this form to add course/s after the deadline, change unit total of course/s after the final study list deadline, extend an Incomplete after the final study list deadline, or repeat a course for a second time. Changes requested after the posted academic deadlines must demonstrate exceptional circumstances as they are an exception to Faculty Senate course enrollment policies. Before deadlines, all enrollment changes must be made via Axess.

Petition to Withdraw from a Course (Graduate Students) 
Graduate students should use this form to withdraw from a course after the withdraw deadline. Changes after the posted academic deadlines must demonstrate exceptional circumstances as they are an exception to Faculty Senate course enrollment policies. Before the withdraw deadline, all course withdraws must be made via Axess. (Undergraduates and coterminal students petition Undergraduate Advising and Research to withdraw from a course after the deadline.)

Leave of Absence Form 
A leave of absence is required for any term of the Academic Year (Summer terms excluded) for which a student does not wish to enroll in classes. For students with multiple degree programs or majors, note that leaves of absence are only granted for all programs and majors. Leaves are not be granted for more than one year at a time. A leave of absence from your program may not exceed a cumulative total of two years. For more information on leaves, see the Stanford Bulletin, or the Leave of Absence Information Sheet for Graduate Students.

Returning Graduate Student Request to Register 
Graduate students returning early from an approved leave of absence must file this form before the beginning of the quarter in which they wish to return.

Request to Permanently Withdraw from Degree Program 
Use this form to permanently withdraw from your requested degree program on the date indicated. You are acknowledging that should you decide to return to the indicated degree program in the future, you will have to apply for reinstatement and pay the necessary reinstatement fee(s).

Annulment of Summer Registration 
Use this form to withdraw from all of your summer courses and receive any applicable refund amounts, if eligible.

Graduation Quarter Petition 
Intended primarily for graduate students who have completed all course work, degree requirements, and residency requirements.

Application for Exchange Program at UC Berkeley or UC San Francisco 
For Stanford graduate students who wish to enroll in University of California, Berkeley (UC Berkeley) or University of California, San Francisco (UCSF) courses.

Application for Exchange Program at Stanford for UC Berkeley or UC San Francisco Students 
For UC Berkeley or UC San Francisco graduate students who wish to enroll in Stanford courses.

Application for Exchange Program at UC Santa Cruz
For Stanford graduate students who wish to enroll in University of California, Santa Cruz. Please review the form for a list of students who may be eligible for this program.

Application for Exchange Program at Stanford for UC Santa Cruz Students 
For UC Santa Cruz graduate students who wish to enroll in Stanford courses.

Candidacy

Application for Extension of Candidacy or Master's Program 
(Submit this form to your department.)If your candidacy or master's program has expired, this form should be completed and submitted to your department for approval.

Application for Candidacy for Degree of Engineer 
(Submit this form to your department.)Must be submitted by candidates for Engineer degree by the end of the second quarter in the program (fourth quarter for Honors Cooperative students).

Application for Candidacy for Doctoral Degree 
(Submit this form to your department.)Students are expected to be admitted for candidacy by the end of the second year of doctoral study. This form should be completed and submitted to your department for approval.

Dissertations

See the Registrar's Dissertation and Thesis Submission page for more information on dissertation submission.

Doctoral Dissertation Reading Committee Form 
(Submit this form to your department.)Submitted by the student to initiate the department appointment of a Doctoral Dissertation Reading Committee.

Petition for Non-Academic Council Doctoral Committee Members 
(Submit this form to your department.)This petition is to be submitted to the department to request approval for doctoral dissertation reading committee and/or University oral examination committee members who are not members of the Stanford Academic Council.

Change of Adviser or Reading Committee Member 
(Submit this form to your department.)If changes are made in your reading committee, this form must be submitted to your department and approved by the chair.

Doctoral Dissertation Agreement Form 
This form authorizes online publication of your doctoral dissertation and the separate abstract through ProQuest. This form is only for doctoral students who choose to submit their dissertation via the paper process.

Oral Examinations

University Oral Examination Form
(Submit this form to your department.)Once the examiners, date, and time for your oral examination have been established, this form must be submitted to your department for approval two weeks prior to the proposed date of your examination.