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Commencement Processes and Deadlines

Commencement 2021

See the University's Commencement website for updates about the Commencement Celebration of 2021 Graduates.

See the Commencement Handbook for Staff

Commencement Dates & Deadlines

Saturday, February 27

  • Spring application to graduate opens for students in Axess

  • Undergraduates must complete the Senior Survey in order to apply to graduate

Monday, March 1

  • Start reviewing Final Recommending Lists for degree candidates. "Save" button available on PeopleSoft Final Recommending List.


  • Distinction lists available will be released the morning of (TBD) to via StudAdmin.

Friday, April 9

  • Deadline to file application to graduate for Spring Quarter 2020-21

  • Applications received after April 9 are assessed a $50 fee. No further applications to graduate are accepted after 5:00 p.m. on May 28

Friday, April 16

  • Final Study List Deadline. Last day to add and drop classes, or adjust units on variable unit classes. This is the last day for tuition reassessment for dropped courses or units

Friday, May 7

  • Term Withdrawal Deadline. Last day to submit Leave of Absence with partial refund

Monday, May 17

  • Target date to resolve any missing grades for graduating students in prior quarters.

  • Deadline to submit Distinction Lists (with any additions) to the Office of the University Registrar by 5:00 p.m.

Wednesday, May 19

  • Commencement at the Student Services Meeting

Monday, May 24

  • Faculty/proxy grading opens. Encourage faculty to submit grades for graduating students as early as possible.

Friday, May 28

  • Late application to graduate deadline in Axess ($50 fee).

  • Last day to withdraw application to graduate in Axess.

  • Deadline for Coterm Course Transfer (pdf) form.

  • Deadline to submit a service request to make diploma name changes.

Friday, June 4

  • Deadline (12:00 noon) to submit Ph.D. dissertation, University thesis, or D.M.A. final project.
  • Last day of Spring classes

Saturday, June 5

  • Final Recommending Lists become available to route to chair

Tuesday, June 8 (11:59 p.m.)

  • Deadline to submit Final Recommending Lists for Medicine/ LAW/ MPSA to the University Registrar
  • Deadline for submission of grades for graduating students-midnight
    • Real-time report for departments, with graduating students' status and grades, is available in PeopleSoft: Records and Enrollment > Graduation > STF Clear for Graduation

      See the Registrar’s STF Clear for Graduation Report help page for more information

Commencement Week Calendar

Friday, June 11 (noon p.m.)

  • Deadline to submit Final Recommending Lists for Undergraduates/Master’s/Engineer/GSB/PhD/DMA to the University Registrar

Sunday, June 13

  • Conferral date for all Spring degrees. Degrees will be posted June 16.

Wednesday, June 16

  • Students will be moved to "awarded" status and degrees posted. Please be advised degrees will show as "conferred" on June 13th, but posted on June 16th.

Week of June 28

  • Diplomas ordered for Winter and Spring graduates who selected 'Mail'. Directions on how to update diploma distribution in Axess can be found here.

  • Financial and OCS holds need to be removed by this week or they will need to submit a Service Request and we will order their diploma.


Registrar Office Staff Contacts

Degree Progress

Undergraduate degree progress questions:

Coterm degree progress questions:

Graduate or advanced degree progress questions:


General records questions:

Diploma questions:

Grading questions:

Helpful information and resources for Commencement