Diploma Information • Enrollment Requirements • Undergraduate Degree Requirements • Grading Information • Graduate Degree Requirements • Distinction • Final Recommending Lists • Registrar Office Contacts • Application to Graduate
First students must have applied to graduate. Their diploma name will default to the primary name, but if they would like it changed, then they must submit a diploma name form request.
Electronic diplomas for Spring will be available on July 18, 2018 in students' MyLocker.
Diplomas will presented or mailed only if students have satisfied all University academic and financial obligations. For assistance, students should contact the Student Services Center.
Students can change their distribution choice via Axess, up until two weeks before degree conferral. After this deadline, students must complete a diploma distribution form to change the distribution option.
Students may designate someone to pick up their diploma by selecting the "pick up - other" option.
If a student received their diploma with a printing error, then they must return the original diploma before another one can be issued. For assistance, students should email firstname.lastname@example.org.
Yes, unless the student has requested to be on a special registration status (see Special Registration and Leaves for more information). Any students not registered for courses or on an approved special registration statuses will not be eligible for degree conferral.
Yes, all students who have either a multiple major, or minor must submit a Major Minor Course Approval Form by the Final Study List Deadline of the term. This form is used to identify any overlap or to confirm if the department is aware of such overlap. Note: students who have a major along with any secondary majors or subplans are not required to submit this form.
Thursday, June 14 (noon).
If they submitted a roster with missing (blank) grades, they may return to the roster to finish grading after posting is complete in Axess every 30 minutes.
Once a grade roster has been submitted to the Registrar's Office and grades have been posted to the student's transcript, temporary grades such as GNR may be updated to a permanent grade using the Request Grade Change feature in Axess.
The instructor will have the ability for up to a year to update the GNR just like any other usual grade change.
BI Report, GNR Grades SR 121, is another useful option for identifying students enrolled in a given class and term, and have outstanding GNR grades.
To access the report, use the navigation: Student Administration>Student Records>Enrollment and Grading>GNR Grades SR121
The "Request Grade Change" feature in Axess is only available for one year after which the class was taught. If one year has not expired, grade changes may be submitted using the following navigation in Axess, https://registrar.stanford.edu/resources-and-help/axess-faculty-advisors-and-grade-proxies/updating-and-changing-grades
After one year, instructors must file a grade change form at the University Registrar's Office.
The department Chair may sign a grade change card as proxy.
Summer 2016-17, Autumn 2017-18, Winter 2017-18 and Spring 2017-18. Nominated students will be reviewed by the Registrar and departments will be contacted once their list has been reviewed and approved and/or rejected.
If you do not see your student listed on the distinction list and they’ve already conferred within the quarters listed above or will confer their degree in Spring 2017-18 you can nominate the student by adding their name and ID# to the distinction application in Axess. The distinction list must be given back to the Registrar’s by the designated deadline. For more information and directions, please see: https://stanford.box.com/v/undergrad-distinction-staff
Recommending lists remain in a “Save” status up through the late application to graduate, to allow departments the ability to approve/deny students through the academic quarter. Once the late application to graduate deadline rolls around (traditionally the last day of classes, excluding Summer quarter), departments may submit the recommending lists to the chair and subsequently Registrar’s Office.
|Function||Name||Phone #||Email Address|
|Undergraduate Degree Progress||Heather Gintheremail@example.com|
|Graduate Degree Progress||Belen Perez Lazzarifirstname.lastname@example.org|
|Coterm Degree Progress||Kylie Borgesemail@example.com|
|Degree Progress Escalations||Matt Shawfirstname.lastname@example.org|
|Diplomas and Grading||Elizabeth Contrerasemail@example.com|
|Dissertations and Grading||Ron Racilisfirstname.lastname@example.org|
|Records Escalations||Ashley Lippertemail@example.com|
In Axess, a student must select "Apply to Graduate" from the drop down menu on the Student Center Academics tab and complete the entire application to graduate process. If anything about the degreeplan/type does not agree with the degree intention, students must update their program and meet with their department’s student services specialist right away.
Students who wish to withdraw a request for conferral, or make changes to their initial Application to Graduate, should submit the Withdrawal of Application to Graduate form.
Students must file a graduation application for all degrees they intend to confer simultaneously. Note: coterm students may only confer their GR degree at the same time or after their UG degree is conferred.
Students can view their statuses in Axess via the Academics tab (see below screen shot). The application statuses and descriptions are as follows: