For quickest response to an issue, please submit a ServiceNow Ticket to the Student Services Center. If you prefer to talk to an SSC Specialist, we offer advising sessions via Zoom by appointment. SSC specialists are also available for live chat from LiveChat Monday – Friday, 12:00 – 4:00 p.m. via the Service Now portal.
Latest information about the University's response to COVID-19 • Academic questions are extensively answered in the TeachAnywhere FAQ • Latest updates for: Undergraduates • Grad Students and Postdocs
See the Registrar's COVID-19 and Academic Continuity page for information for students, faculty, and staff relevant to classes and academic activities and administration. (updated May 21, 2020)
Diploma Information • Enrollment Requirements • Undergraduate Degree Requirements • Grading Information • Graduate Degree Requirements • Distinction • Final Recommending Lists • Registrar Office Contacts • Application to Graduate
Student can now edit their diploma name in the application to graduate in Axess. The deadline to make any changes is the late application to graduate deadline. If you've already submitted your application to graduate and would like to make a change submit a, Service Request.
Electronic diplomas for Spring will be available on July 20, 2020 in students' MyLocker.
Diplomas will be mailed only if students have satisfied all University academic and financial obligations. For assistance, students should contact the Student Services Center.
Students can change their distribution choice via Axess. See Diplomas for Spring Commencement 2020 for instructions.
Students may designate someone to pick up their diploma by selecting the "pick up - other" option.
If a student received their diploma with a printing error, then they must return the original diploma before another one can be issued. For assistance, students should email firstname.lastname@example.org.
Yes, unless the student has requested to be on a special registration status (see Special Registration and Leaves for more information). Any students not registered for courses or on an approved special registration statuses will not be eligible for degree conferral.
Yes, all students who have either a multiple major, or minor must submit a Major Minor Course Approval Form by the Final Study List Deadline of the term. This form is used to identify any overlap or to confirm if the department is aware of such overlap. Note: students who have a major along with any secondary majors or subplans are not required to submit this form.
Sunday, June 14 (11:59 pm).
If they submitted a roster with missing (blank) grades, they may return to the roster to finish grading after posting is complete in Axess every 30 minutes.
Once a grade roster has been submitted to the Registrar's Office and grades have been posted to the student's transcript, temporary grades such as GNR may be updated to a permanent grade using the Request Grade Change feature in Axess.
The instructor will have the ability for up to a year to update the GNR just like any other usual grade change.
BI Report, GNR Grades SR 121, is another useful option for identifying students enrolled in a given class and term, and have outstanding GNR grades.
To access the report, use the navigation: Student Administration > Student Records > Enrollment and Grading > GNR Grades SR121
The "Request Grade Change" feature in Axess is only available for one year after which the class was taught. If one year has not expired, grade changes may be submitted using the following navigation in Axess, https://registrar.stanford.edu/resources-and-help/axess-faculty-advisors-and-grade-proxies/updating-and-changing-grades
After one year, instructors must file a grade change form at the University Registrar's Office.
The department Chair may sign a grade change card as proxy.
Departmental course requirements for the degree
Departmental-specific GPA and unit requirements
Competition of other departmental requirements:
Master's program proposal
Reading committee approval
Successful completion of University oral examinations
Dissertation (doctoral students), Engineer’s thesis, Master's thesis, final projects or essays
Other milestones such as Language Requirement / Teaching Requirement
Summer 2018-19, Autumn 2019-20, Winter 2019-20 and Spring 2019-20. Nominated students will be reviewed by the Registrar and departments will be contacted once their list has been reviewed and approved and/or rejected.
If you do not see your student listed on the distinction list and they’ve already conferred within the quarters listed above or will confer their degree in Spring 2019-20 you can nominate the student by adding their name and ID# to the distinction application in Axess. The distinction list must be given back to the Registrar’s by the designated deadline. For more information and directions, please see our SASLL Commencement Handbook for Staff.
For faculty/department chairs: the individual must have the ‘SR Recommending Lists Chair’ role in Authority Manager (authority.stanford.edu) and also be set up in the STF Notification Setup panel in Axess, with either the ‘Department Chair’ role (for bachelors/minors/interdisciplinary honors recommending lists) or ‘Department Chair Non UG’ role (for advanced degree recommending lists).
For student services staff: the individual must have the ‘SR Department Users’ role in Authority Manager (authority.stanford.edu) and also be set up in the STF Notification panel in Axess, with either the ‘Department Student Services’ role (for bachelors/minors/interdisciplinary honors recommending lists) or ‘Department Student Non-UG’ role (for advanced degree recommending lists). If student services staff manage both UG and GR recommending lists, both roles can be added in the STF Notification Setup panel.
Student services staff: should work with the appropriate Dean’s Offices regarding security access in Authority Manager and can manage their own updates in the STF Notification Setup panel. School of Engineering staff, please contact the SoE Office of Student Affairs directly for all recommending list security/setup inquiries.
Recommending lists remain in a “Save” status up through the late application to graduate, to allow departments the ability to approve/deny students through the academic quarter. Once the late application to graduate deadline rolls around (traditionally the last day of classes, excluding Summer quarter), departments may submit the recommending lists to the chair and subsequently Registrar’s Office.
The Registrar’s Office can re-set a recommending list, reverting the list back to the student services staff member to re-initiate the approval process. Once the list is re-set, the student services staff can update the student status and re-route to the chair.
Contact email@example.com with these inquiries as they are usually time sensitive.
|Function||Name||Phone #||Email Address|
|Undergraduate Degree Progress||Heather Gintherfirstname.lastname@example.org|
|Graduate Degree Progress||Belen Perez Lazzariemail@example.com|
|Coterm Degree Progress||Gabrielle Monsourfirstname.lastname@example.org|
|Degree Progress Escalations||Kylie Borgesemail@example.com|
|Diplomas and Grading||Elizabeth Contrerasfirstname.lastname@example.org|
|Dissertations and Grading||Ron Racilisemail@example.com|
|Records Escalations||Patricia Sullivanfirstname.lastname@example.org|
In Axess, a student must select "Apply to Graduate" from the drop down menu on the Student Center Academics tab and complete the entire application to graduate process. If anything about the degreeplan/type does not agree with the degree intention, students must update their program and meet with their department’s student services specialist right away.
Students who wish to withdraw a request for conferral, or make changes to their initial Application to Graduate, should submit the Withdrawal of Application to Graduate form.
Students must file a graduation application for all degrees they intend to confer simultaneously. Note: coterm students may only confer their GR degree at the same time or after their UG degree is conferred.
Students can view their statuses in Axess via the Academics tab (see below screen shot). The application statuses and descriptions are as follows:
Applied (AG): The student has filed an application to graduate via Axess
In Review (IR): All University and/or departmental requirements are not complete (this includes in-progress grades)
Pending (PN): All University requirements are completed. Note: most students are moved to Pending status after final grades are in.
Approved (AP): Student has been cleared by the University and Department(s). Students are sent an e-mail notification.
Awarded (AW): The degree or degrees have officially been conferred.
Denied (DN): Student not cleared for degree conferral by the University and/or the department(s). Students are sent an e-mail notification the Thursday evening before Commencement.