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Important Information Regarding COVID-19

See the Registrar's COVID-19 and Academic Continuity page for information for students, faculty, and staff relevant to classes and academic activities and administration. (updated August 21, 2020)

25Live for Students

The Registrar’s Office schedules canopied outdoor classrooms and other outdoor spaces that are available to students for small, socially-distanced academic related gatherings during the pandemic.

Below are directions on how to request a Registrar-managed outdoor space.

All participants are expected to:

  • Complete COVID-19 surveillance testing twice each week and a daily Stanford Health Check.
  • Follow public health guidelines.
    • Wear a face covering at all times.
    • Maintain 6 ft physical distancing from others at all times.
    • Ensure that events have a maximum of 8 attendees only.
    • Use hand sanitizer or sanitizing wipes as provided.
    • Gatherings should be 120 minutes or less.
    • Those with COVID symptoms must not attend.
    • Those at high risk of severe illness are strongly encouraged not to attend.
    • Singing, shouting, chanting, or cheering are not permitted at this time.
    • Not have any food or drinks (with the exception of water).

The individual registering the event in 25Live will serve as the designated host, and must have a list of attendees at the gatherings to help with contact tracing, should this be required.

Steps to request a Registrar space:

  1. Go to scheduling.stanford.edu on a mobile device or computer.
  2. Log in using your SUNET ID and regular password.
  3. Select Create an Event.
  4. Fill out the event form with details - Event Name, Event Type of “Academic Student Gathering”, Headcount, Date, Time
  5. Select Add Locations and in Saved Searches, a drop-down list of options will show.
    1. Registrar Outdoor Classrooms - canopied spaces with furniture
    2. Registrar Outdoor Locations - outdoor spaces as-is
  6. Select Request It
  7. Click Save
  8. You will receive a confirmation email once your request has been processed.


Please contact reg-events@stanford.edu with any questions.