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Important Information Regarding COVID-19

For quickest response to an issue, please submit a ServiceNow Ticket to the Student Services Center. If you prefer to talk to an SSC Specialist, we offer advising sessions via Zoom by appointment.


Latest information about the University's response to COVID-19 • Academic questions are extensively answered in the TeachAnywhere FAQ • Latest updates for: UndergraduatesGrad Students and Postdocs


See the Registrar's COVID-19 and Academic Continuity page for information for students, faculty, and staff relevant to classes and academic activities and administration.

 

Student Forms for Staff

This page has a complete alphabetized list of all student forms. Please send corrections to reg-webmaster@stanford.edu. Subsets of these forms will be published on the various pages by career and event for students.

Undergraduate petitions related to academic standing and policies are administered by the Office of the Vice Provost for Undergraduate Education (VPUE), Sweet Hall, 1st floor. For procedures and petitions, see the VPUE petitions page.

Forms are submitted as attachments to email.
Once fully completed and signed, scan the form and attach to an email to the address noted on the form (upper right corner). You may also take a clear photo of the form with your smart phone and email the photo to the address on the form. Attachments are routed by an automated system, and the body of your message will not be read. You will receive an automated confirmation of receipt within fifteen minutes of each successful submission.

  DEADLINES:

Student Forms

AUTUMN
2018-19
WINTER
2018-19
SPRING
2018-19
SUMMER
2018-19

13th Quarter Petition - UG

  • Deadlines:Preliminary Study List Deadline of Effective Quarter
  • Students must check their eligibility at the 13th Quarter Info page before submitting the form.
September 24 January 7 April 1 June 24

Annulment of Summer Registration - UG, GR, Visitors

  • Deadlines: For full refund, before first day of classes. All else, before Final Study List deadline. No refund for annulment submitted after Final Study List deadline.
  • More info: Summer Session
- - - June 24
(full refund)
July 8
(prorated refund)

Coterminal Application - Coterm

  • Deadlines: Application deadlines vary by department, but completed and approved application must be submitted to Registrar's Office no later than last week of classes in quarter prior to matriculation.
  • More info: Applying to Coterm
August 16 December 7 March 15 June 5

Coterminal Course Transfer Form - Coterm

  • Deadlines: Late application to graduate deadline in the final undergraduate quarter.
  • More info: Applying to Coterm
December 7 March 15 June 5 August 30

Course Enrollment Change Petition - GR

Deadlines:

  1. Late add or late change of unit total: Last day of classes for the current quarter.
  2. Extend Incomplete: Grading deadline for quarter in which incomplete lapse.
  3. Repeat course for second time: Final Study List deadline of current quarter.

 

 

  1. Dec 7
  2. Dec 18
  3. Oct 12

 

 

  1. Mar 15
  2. Mar 26
  3. Jan 25

 

 

  1. Jun 5
  2. Jun 18
  3. Apr 19

 

 

  1. Aug 15
  2. Aug 20
  3. July 8

Course Withdrawal Petition - GR

  • Deadlines: After the Withdrawal deadline and before the last day of classes for the quarter.
December 7 March 15 June 5 August 15

Diploma Distribution Form - UG, GR, Coterm

  • Deadlines: Application to graduate deadline.
November 16 March 1 April 12 August 2

Diploma Name - UG, GR, Coterm

  • Deadlines: Application to graduate deadline ; in Spring Quarter, no later than June 1
November 16 March 1 June 1 August 2

Diploma Replacement Form - any graduate

  • No deadline.
- - - -

Exchange Program at UC Berkeley or UC San Francisco - GR

  • For Stanford graduate students.
  • Deadlines: One month prior to the start of the exchange quarter.
  • More info: GAP Exchange Programs
August 24 December 7 March 1 May 24

Exchange Program at UC Santa Cruz - GR

  • For Stanford graduate students.
  • Deadlines: One month prior to the start of the exchange quarter.
  • More info: GAP Exchange Programs
August 24 December 7 March 1 May 24

Exchange Program at Stanford for UC Berkeley or UC San Francisco Students - GR

  • For UC Berkeley or UC San Francisco graduate students who wish to enroll in Stanford courses.
  • Deadlines: At least four weeks before requested exchange quarter.

August 24 December 7 March 1 May 24

Exchange Program at Stanford for UC Santa Cruz Students - GR

  • For UC Santa Cruz graduate students who wish to enroll in Stanford courses.
  • Deadlines: At least four weeks before requested exchange quarter.

August 24 December 7 March 1 May 24

Field of Study Declaration or Change - GR

  • Deadlines: Final Study List deadline.
October 12 January 25 April 19 July 8

Graduation Quarter Petition - UG

September 24 January 7 April 1 June 24

Graduation Quarter Petition - GR

September 24 January 7 April 1 June 24

Graduate Residency Credit - GR

January 10 April 4 June 16 September 26

Graduate Petition for Part-Time Enrollment - GR

September 24 January 7 April 1 June 24

Last Units Out of Residence - UG

  • Deadlines: Preliminary Study List Deadline of degree conferral quarter.
  • More info: Registrar's web site
September 24 January 7 April 1 June 24

Late Application to Graduate for Advanced Degree - GR

December 7 March 15 June 5 August 30

Late Application to Graduate for Bachelor's Degree - UG

December 7 March 15 June 5 August 30

Leave of Absence - UG, GR, Coterm

November 5 February 20 May 13 July 26

Major, Minor, Honors, or Degree Program Change or Declaration - UG

  • Deadlines: Only required when the student requests changes to a program in which they plan degree conferral in the current quarter; then the form is due prior to when diplomas are ordered.
- - - -

Permanent Withdrawal from Degree Program Request - UG, GR, Coterm

- - - -

Permit to Attend for Services Only (PSO) - UG

September 24 January 7 April 1 June 24

Ph.D. Minor - GR

  • Deadlines: Final Study List Deadline of intended quarter of degree conferral.
  • More info: Stanford Bulletin
October 12 January 25 April 19 July 5

Returning Graduate Student Request to Register - GR

September 24 January 7 April 1 June 24

Section Change Request - GR

  • Deadlines: After the final study list deadline and before the last day of the quarter.
December 7 March 15 June 5 August 15

Terminal Graduate Registration (TGR) Status Request - GR

  • Deadlines: Prior to the quarter in which the student plans to return.
  • More info: Registrar's web site
September 24 January 7 April 1 June 24

Tuition Agreement for Students with Multiple Programs - GR

  • Deadlines: After the Grad Auth is processed to add the second degree within the quarter.
- - - -

Transfer Credit Evaluation Request - UG

January 4 March 29 June 10 August 9

Walkthrough Form - UG, GR, Coterm

  • Submit to department or school to request that student walkthrough a Spring Commencement Ceremony without graduating Spring Quarter.
  • Deadlines: Late Application to Graduate deadline.
December 7 March 15 June 5 August 30

Withdrawal of Application to Graduate - UG, GR, Coterm

December 7 March 15 June 5 August 30