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Visiting Student Researchers

In limited instances, it is to the benefit of Stanford faculty to permit persons who have not yet obtained a Ph.D. (or its foreign equivalent), or who are not recognized experts in their fields, to engage in research on the Stanford campus using Stanford research facilities. Such instances might include students at other universities who are engaged in graduate-level research in a field of interest to the faculty member, or a person doing a laboratory rotation as part of a larger research study or grant. Invitations are valid for one calendar year. The status may be extended once for an additional calendar year. Extensions beyond the initial approval date require submission of an updated letter of invitation with new dates to Graduate Admissions, Office of the University Registrar and to the visiting student researcher.

Application Requirements

Application Deadline: 45 days prior to the VSR start date.

  • Please complete the SeviceNow online form.
  • Required Application Supporting Documents: Please upload these documents to the ServiceNow form.
    • Copy of letter of invitation to VSR signed by the host Stanford faculty member, co-signature of department chair and Visiting Student Researcher invitee. Letter to include exact dates of start and frinish, monthly VSR fee, Cardinal Car Health Insurance and Health Services fees. See sample letter of invitation.
    • Copy of most recent school transcript.
    • Copy of undergraduate transcript with degree conferral or copy of degree certification or diploma.
    • Non-US citizens/US Permanent Residents VSR's copy of passport bio-demo page for themselves and accompanying dependents.

Please be sure to include the VSR’s full name and EMPL ID number on all correspondence about their appointment, cancellation, changes of start and end dates, extensions, etc. This includes adding the name of the VSR in the file name attachments with the application.