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Important Information Regarding COVID-19

For quickest response to an issue, please submit a ServiceNow Ticket to the Student Services Center. If you prefer to talk to an SSC Specialist, we offer advising sessions via Zoom by appointment. SSC specialists are also available for live chat from LiveChat Monday – Friday, 12:00 – 4:00 p.m. via the Service Now portal.

Latest information about the University's response to COVID-19 • Academic questions are extensively answered in the TeachAnywhere FAQ • Latest updates for: Undergraduates • Grad Students and Postdocs

See the Registrar's COVID-19 and Academic Continuity page for information for students, faculty, and staff relevant to classes and academic activities and administration. (updated May 21, 2020)

 

Student eForms

eForms is a new platform that provides student access to and submission of Registrar-related and enrollment-based petitions. Both new electronic forms and existing pdf forms are housed there. By Spring 2020, this platform is scheduled to replace all pdf petitions that are routed to the Office of the Registrar for final approval.

See below for a table of all student forms submitted to the Registrar's Office or the Student Services Center. Also see below for instructions on submitting pdf forms.

To go to Stanford eForms, log in to Axess, hover over the Student mega menu, and select “Student eForms”.

screenshot of Axess menu showing eForms selectin item
 

On the eForms landing page, click on "Browse Available Forms" in order to submit a petition or form.
 

screenshot of eForms student portal landing page
 

eForms only displays the forms that are available for your open programs (i.e., undergraduate, coterm, or graduate programs).
 

screenshot of available forms landing page

Students can track the progress of their forms using the information inside bubbles displayed in many locations in the eForms portal. The bubbles indicate the office(s) needed for approval of the form. Bubbles in green mean that the office has reviewed and approved the petition, and has now moved it to the next step in the workflow. The final step is approval or denial by the Office of the Registrar.

screenshot of workflow bubbles showing where a form is currently located

Additional Help

Students, faculty, or staff with questions about forms or procedures are advised to consult the Student Services Center, Tresidder Union, second floor, or to submit a SU Services & Support Request.

SU Services & Support Request

Table of All Student Forms

This table has a complete alphabetized list of all student forms that are submitted to the Registrar's Office or the Student Services Center.

Undergraduate petitions related to academic standing and policies are administered by the Office of the Vice Provost for Undergraduate Education (VPUE), Sweet Hall, 1st floor. For procedures and petitions, see the VPUE petitions page.

  DEADLINES:

Student Forms

 AUTUMN
2019-20		 WINTER
2019-20		 SPRING
2019-20		 SUMMER
2019-20

13th Quarter Petition - UG

  • Deadlines:Preliminary Study List Deadline of Effective Quarter
  • Students must check their eligibility at the 13th Quarter Info page before submitting the form.
 September 23 January 6 March 30 June 22

Annulment of Summer Registration - UG, GR, Visitors

  • Deadlines: For full refund, before first day of classes. All else, before Final Study List deadline. No refund for annulment submitted after Final Study List deadline.
  • More info: Summer Session
 - - - June 22
(full refund)
July 6
(prorated refund)

Coterminal Application - Coterm

  • Deadlines: Application deadlines vary by department, but completed and approved application must be submitted to Registrar's Office no later than last week of classes in quarter prior to matriculation.
  • More info: Applying to Coterm
 August 15 December 6 March 13 June 3

Coterminal Course Transfer Form - Coterm

 December 6 March 13 June 3 August 28

Course Enrollment Change Petition - GR

Deadlines:

  1. Late add or late change of unit total, including entire study list: Last day of classes for the current quarter.
  2. Extend Incomplete: Grading deadline for quarter in which incomplete lapse.
  3. Repeat course for second time: Final Study List deadline of current quarter.

 

 

  1. Dec 6
  2. Dec 17
  3. Oct 11

 

 

  1. Mar 13
  2. Mar 24
  3. Jan 24

 

 

  1. Jun 3
  2. Jun 16
  3. Apr 17

 

 

  1. Aug 13
  2. Aug 18
  3. July 6

Course Withdrawal Petition - GR

  • Deadlines: After the Withdrawal deadline and before the last day of classes for the quarter.
 December 6 March 13 June 3 August 28

Diploma Distribution - UG, GR, Coterm

  • Deadlines: Application to graduate deadline.
  • More info: Not a traditional form. Submit via Axess or, If after conferral, submit via SNOW ticket
 November 15 February 28 April 10 July 31

Diploma Name - UG, GR, Coterm

  • Deadlines: Application to graduate deadline ; in Spring Quarter, no later than June 1. 
  • More info: Not a traditional form. See Obtaining Your Diploma
 November 15 February 28 April 10 July 31

Diploma Replacement Form - any graduate

  • No deadline.
 - - - -

Exchange Program at UC Berkeley or UC San Francisco - GR

  • For Stanford graduate students.
  • Deadlines: One month prior to the start of the exchange quarter.
  • More info: GAP Exchange Programs
 August 23 December 6 February 28 May 22

Exchange Program at UC Santa Cruz - GR

  • For Stanford graduate students.
  • Deadlines: One month prior to the start of the exchange quarter.
  • More info: GAP Exchange Programs
 August 23 December 6 February 28 May 22

Exchange Program at Stanford for UC Berkeley or UC San Francisco Students - GR

  • For UC Berkeley or UC San Francisco graduate students who wish to enroll in Stanford courses.

  • Deadlines: At least four weeks before requested exchange quarter.

 August 23 December 6 February 28 May 22

Exchange Program at Stanford for UC Santa Cruz Students - GR

  • For UC Santa Cruz graduate students who wish to enroll in Stanford courses.

  • Deadlines: At least four weeks before requested exchange quarter.

 August 23 December 6 February 28 May 22

Field of Study Declaration or Change - GR

  • Deadlines: Final Study List deadline.
 October 11 January 24 April 17 July 6

Graduation Quarter Petition - UG

 September 23 January 6 March 30 June 22

Graduation Quarter Petition - GR

 September 23 January 6 March 30 June 22

Graduate Residency Credit - GR

 January 9 April 2 June 14 September 24

Graduate Petition for Part-Time Enrollment - GR

 September 23 January 6 March 30 June 22

Last Units Out of Residence - UG

  • Deadlines: Preliminary Study List Deadline of degree conferral quarter.
  • More info: Registrar's web site
 September 23 January 6 March 30 June 22

Late Application to Graduate for Advanced Degree - GR

 December 6 March 13 June 3 August 28

Late Application to Graduate for Bachelor's Degree - UG

 December 6 March 13 June 3 August 28

Leave of Absence - UG, GR, Coterm

 November 4 February 19 May 11 July 24

Major-Minor and Multiple Major Course Approval Form - UG

  • Submit via eForm
  • Deadlines: Only required when the student requests changes to a program in which they plan degree conferral in the current quarter; then the form is due prior to when diplomas are ordered.
        

Major, Minor, Honors, or Degree Program Change or Declaration - UG

  • Submit via Axess
  • Deadlines: Due prior to when diplomas are ordered. If after "Late Application to Graduate," submit via SNOW ticket
 - - - -

Multiple Career Enrollment Change Request

  • Submit via eForm
  • Deadlines: Due by official enrollment deadlines
  • More info: Use when Axess will not permit dropping below 3 credits in one career even if the student remains at full-time status across both degrees
        

Permanent Withdrawal from Degree Program Request - UG, GR, Coterm

 - - - -

Permit to Attend for Services Only (PSO) - UG

 September 23 January 6 March 30 June 22

Ph.D. Minor - GR

  • Deadlines: Final Study List Deadline of intended quarter of degree conferral.
  • More info: Stanford Bulletin
 October 11 January 24 April 17 July 6

Returning Graduate Student Request to Register - GR

 September 23 January 6 March 30 June 22

Section Change Request - GR

  • Deadlines: After the final study list deadline and before the last day of the quarter.
 December 6 March 13 June 3 August 28

Summer Course Enrollment Form - Nonstandard

  • Deadlines: Due prior to the final study list deadline or grading basis deadline for your particular nonstandard summer class
  • More info: For students taking nonstandard summer courses who need to make changes to their enrollment after the standard study list deadline
        

Terminal Graduate Registration (TGR) Status Request - GR

  • Deadlines: Prior to the quarter in which the student plans to return.
  • More info: Registrar's web site
 September 23 January 6 March 30 June 22

Tuition Agreement for Students with Multiple Programs - GR

  • Deadlines: After the Grad Auth is processed to add the second degree within the quarter.
 - - - -

Transfer Credit Evaluation Request - UG

 January 4 March 29 June 10 August 9

Walkthrough Form - UG, GR, Coterm

  • Submit to department or school to request that student walkthrough a Spring Commencement Ceremony without graduating Spring Quarter.
  • Deadlines: Late Application to Graduate deadline.
 December 6 March 13 June 3 August 28

Withdrawal of Application to Graduate - UG, GR, Coterm

 December 6 March 13 June 3 August 28

Submitting PDF Forms

Pdf forms can be submitted either in-person or electronically.

In-person submission

Completed forms, including all required signatures, may be dropped off at the Student Services Center, Tresidder Union, second floor.

Electronic submission

Completed forms, including all required signatures, may be sent via the email address that is published on the form. The Student Forms Email Addresses page has a list of the email address for each form.

Late submission

Forms submitted after the published deadline require additional documentation to be considered for review.

Any special registration status form submitted past the listed deadline will require supporting documentation from the student to be considered for review. Requests must demonstrate exceptional circumstances for the late submission to be approved.

Leave of Absence forms are not accepted late if the student has already been discontinued for no enrollment. In order to be readmitted for the term, undergraduates must consult Undergraduate Academic Advising, and graduate students must consult their home department.