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Student Forms, Petitions, and Requests

How to Submit Student Forms, Petitions, and Requests

The University uses different systems for different forms, petitions, and requests based upon simplicity of use, appropriateness to the task, and end point for approvals. This page is designed as a single point of information to assist in routing you to the appropriate place to accomplish what you need to do. (Students who have been discontinued do not have access to the eForms portal: undergraduates should consult Academic Advising; graduate students should consult their home department.)

The following table lists forms alphabetically. LInks to forms are provided where appropriate.

An additional table below shows systems used and forms associated with each system.

To access forms in the eForms portal, log in to Axess and click on "Student eForms" in the mega menu.

Name of Form

Where to Submit the Form, Petition, or Request
13th Quarter Petition - UG eForms Platform
Adviser or Reading Committee Member Change Request Submit to Your Home Department
Annulment of Summer Registration - UG, GR, Visitors eForms Platform
Application to Graduate for Any Degree - UG, GR, Coterm Submit via Axess
Candidacy for Degree of Engineer Application Submit to Your Home Department
Candidacy for Doctoral Degree Application Submit to Your Home Department
Coterm Application Submit to Grad Admissions via Admit
Coterm Course Transfer Form eForms Platform
Coterm Program Approval eForms Platform
Course Enrollment Change Petition - GR eForms Platform
Course Enrollment Change Petition for Graduate Students Returning from Current Term Discontinuation Submit to Student Services Center
Course Withdrawal After the Deadline Request - GR eForms Platform
Degree Certification Document - for Alumni Degree Certification Document Ordering Portal
Diploma Distribution Request - UG, GR, Coterm Submit via Axess when you apply to graduate
Diploma Distribution Request after Applying to Graduate - UG, GR, Coterm Submit via a Service Request
Diploma Name - UG, GR, Coterm Submit via Axess when you apply to graduate
Diploma Name after Applying to Graduate, or for Names with Special Characters - UG, GR, Coterm Submit via a Service Request
Diploma Replacement Form - all alumni Document Ordering Portal
Doctoral Dissertation Agreement Form Submit to Your Home Department
Doctoral Dissertation Reading Committee Form Submit to Your Home Department
Early Return from a Leave of Absence - GR eForms Platform
Exchange Program at Stanford for UC Berkeley or UC San Francisco Students - GR Submit to Graduate Admissions
Exchange Program at Stanford for UC Santa Cruz Students - GR Submit to Graduate Admissions
Exchange Program at UC Berkeley or UC San Francisco - GR eForms Platform
Exchange Program at UC Santa Cruz - GR eForms Platform
Extension of Candidacy or Master's Program Request Submit to Your Home Department
Extension of Candidacy or Master's Program Request Submit to Your Home Department
Field of Study Declaration or Change - GR eForms Platform
Graduate Authorization Petition - GR Submit via Axess
Graduate Residency Credit - GR eForms Platform
Graduation Quarter Petition - UG, GR, Coterm eForms Platform
Last Units Out of Residence - UG eForms Platform
Late Application to Graduate for Advanced Degree - GR Submit via Axess
Late Application to Graduate for Bachelor's Degree - UG Submit via Axess
Late Withdrawal of Application to Graduate, after Late Application to Graduate Deadline - UG, GR, Coterm Your department submits via a Service Request
Leave of Absence - UG, GR, Coterm eForms Platform
Major-Minor and Multiple Major Course Approval Form eForms Platform
Major, Minor, Honors, or Degree Program Change or Declaration - UG Submit via Axess
Master's Degree Program Proposal Submit to Your Home Department
Multiple Career Enrollment Change Request - Coterm eForms Platform
Non-Academic Council Doctoral Committee Members Petition Submit to Your Home Department
Nonmatric Course Enrollment Request eForms Platform
Part-Time Enrollment Petition - GR eForms Platform
Part-Time Enrollment Petition with Special Accommodations - GR eForms Platform
Permanent Withdrawal from Degree Program Request - UG, GR, Coterm eForms Platform
Permit to Attend for Services Only (PSO) - UG eForms Platform
Ph.D. Minor - GR eForms Platform
Reinstatement in Graduate Study Submit to Grad Admissions
Replacement Diploma for Alumni Document Ordering Portal
Returning Graduate Student Request to Register - GR eForms Platform
Returning Undergraduate Request to Register - UG Consult Academic Advising
Section Change Request - GR, Coterm eForms Platform
Summer Course Enrollment Form - UG, GR, Coterm eForms Platform
Summer Session Transcript Document Ordering Portal
Terminal Graduate Registration (TGR) Status Request - GR eForms Platform
Transcript Ordering for Alumni Document Ordering Portal
Transfer Credit Evaluation Request - UG eForms Platform
Tuition Agreement for Students with Multiple Programs - GR eForms Platform
University Oral Examination Form Submit to Your Home Department
Walkthrough Form - UG, GR, Coterm Submit to Your Home Department
Withdrawal of Application to Graduate - UG, GR, Coterm Submit via Axess

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The following table displays the different form submission systems and what forms are associated with them.

Where to Submit the Form, Petition, or Request

What Forms

eForms Platform

  1. Log in to Axess

  2. Select Student eForms from the Student mega menu

  3. On the eForms landing page, click on Browse Available Forms in order to access a petition or form. The forms that you see in the eForms portal are based on your career, i.e., underegrad, grad, or coterm.

Forms are available to you based upon the career(s) (i.e., undergrad, grad, coterm) in which you are enrolled.

The eForms platform is still in development:

  • some of these forms are fully electronic, with a workflow process that routes the forms to the appropriate approvers

  • some of these forms are still in the old pdf format and require you to get signatures for aproval

  • 13th Quarter Petition - UG

  • Annulment of Summer Registration - UG, GR, Visitors

  • Coterm Course Transfer Form - Coterm

  • Coterm Program Approval - Coterm

  • Course Enrollment Change Petition - GR

  • Course Withdrawal After the Deadline Petition - GR

  • Diploma Replacement Form - any graduate

  • Early Return from a Leave of Absence - GR

  • Exchange Program at UC Berkeley or UC San Francisco - GR

  • Exchange Program at UC Santa Cruz - GR

  • Field of Study Declaration or Change - GR

  • Graduation Quarter Petition - UG, GR, Coterm

  • Graduate Residency Credit - GR

  • Last Units Out of Residence - UG

  • Leave of Absence - UG, GR, Coterm

  • Major-Minor and Multiple Major Course Approval Form

  • Multiple Career Enrollment Change Request - Coterm

  • Nonmatric Course Enrollment Request

  • Part-Time Enrollment Petition - GR

  • Part-Time Enrollment Petition with Special Accommodations - GR

  • Permanent Withdrawal from Degree Program Request - UG, GR, Coterm

  • Permit to Attend for Services Only (PSO) - UG

  • Ph.D. Minor - GR

  • Returning Graduate Student Request to Register - GR

  • Section Change Request - GR

  • Summer Course Enrollment Form - UG, GR, Coterm

  • Terminal Graduate Registration (TGR) Status Request - GR

  • Tuition Agreement for Students with Multiple Programs - GR

  • Transfer Credit Evaluation Request - UG

Submit via Axess

  • Application to Graduate for Any Degree - UG, GR, Coterm

  • Diploma Distribution Request - UG, GR, Coterm

  • Diploma Name - UG, GR, Coterm

  • Graduate Authorization Petition - GR

  • Late Application to Graduate for Bachelor's Degree - UG

  • Late Application to Graduate for Advanced Degree - GR

  • Major, Minor, Honors, or Degree Program Change or Declaration - UG

  • Withdrawal of Application to Graduate - UG, GR, Coterm

Submit via a Service Request

Submit to Your Home Department

  • Graduate students submit graduate study and program proposals to your home department.

  • Graduating students submit a "walkthrough" request in order to attend department/major commencement ceremonies.

  • Application for Reinstatement in Graduate Study is submitted to Graduate Admissions

 

Submit to Graduate Admissions

Auditors, Nonmatriculated, and UC Students

Transcripts, Degree Certifications, and Diplomas for Alumni

 

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