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Important Information Regarding COVID-19

See the Registrar's COVID-19 and Academic Continuity page for information for students, faculty, and staff relevant to classes and academic activities and administration. (updated August 21, 2020)

Student Forms

This page is designed to help you navigate the University’s forms, petitions, and request processes. You can filter the list by career and/or function. For more information about the Student eForms Portal, please see the eForms help page.

Questions about forms or procedures? Please submit a Support Request or contact the Student Services Center.

13th Quarter Petition - UG
  • Deadline:Preliminary Study List Deadline of the effective quarter
  • Open:When enrollment opens for the effective quarter
  • More info:Students must check their eligibility before submitting the form: 13th Quarter
  • Where:eForm in Axess eForms portal
  • Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
Application for Auditor, or Permit to Attend - Nonmatriculated
  • Deadline:Final Study List Deadline of the effective quarter. Not valid after this date
  • More info:
    • Not for use by matriculated students. Use this form to apply for an auditor status (for those affiliated with Stanford only; no fee) or Permit to Attend Status (see Tuition and Fees for current year charges) in order to audit courses. Consult the Stanford Bulletin for applicable policies. See also Cardinal at Work
    • Obtain the approval(s) of the instructor(s) of the courses and submit the completed and signed form to the email address at the top of the PDF
    • COVID-19 Policy Change: Due to current health guidelines, no auditors are permitted to attend in-person classes. Remote auditing is available only to Stanford affiliates, who must complete and submit an Audit form
  • Where:Downloadable PDF
  • Processing:2 business days
Application for Candidacy for Degree of Engineer
  • Deadline:Must be submitted by candidates for Engineer degree by the end of the second quarter in the program (fourth quarter for Honors Cooperative students)
  • Where:Downloadable PDF (submit this form to your department)
Application for Candidacy for Doctoral Degree
  • Deadline:Students are expected to be admitted for candidacy by the end of the second year of doctoral study
  • Where:Downloadable PDF (submit this form to your department)
Application for Extension of Candidacy or Master's Program
  • More info:If your candidacy or master's program has expired, this form should be completed and submitted to your department for approval
  • Where:Downloadable PDF (submit this form to your department)
Application to Graduate & Withdraw Application to Graduate
  • Deadline:Application to Graduate Deadline of the degree conferral quarter / Late Application to Graduate Deadline of the degree conferral quarter
  • Open:After the Application to Graduate Deadline of the quarter prior to the degree conferral quarter
  • More info:Registrar's Graduation website (additional graduation-related subpages are indexed in the sidebar menu). See also Stanford Bulletin
  • Where:Submit via Axess
  • Processing:Degree conferral status posts on the conferral date
  • Related help tickets:
Change of Adviser or Reading Committee Member
  • More info:If changes are made in your reading committee, this form must be submitted to your department and approved by the chair
  • Where:Downloadable PDF (submit this form to your department)
Commencement Walkthrough Petition
  • Deadline:Spring Late Application to Graduate Deadline
  • More info:Walkthrough Used to request permission to march in Spring Commencement without graduating Spring Quarter.
  • Where:Downloadable PDF (submit this form to your department)
Coterm Application
  • Deadline:Application deadlines vary by department, but completed and approved application must be submitted to the Registrar's Office no later than last week of classes in quarter prior to matriculation.
  • More info:Applying to Coterm
  • Where:Submit online
Coterm Application Approval Form (UG)
  • Deadline:Application deadlines vary by department, but completed and approved application must be submitted to the Registrar's Office no later than last week of classes in quarter prior to matriculation.
  • More info:Applying to Coterm
  • Where:PDF in Axess eForms portal
Coterminal Course Transfer Form
  • Deadline:Late application to graduate deadline in the final undergraduate quarter
  • More info:Coterm Course Transfer Form
  • Where:PDF in Axess eForms portal
  • Processing:2-4 weeks
Course Enrollment Request
  • Deadline:Final Study List Deadline of the effective quarter. Not valid after this date
  • Open:When enrollment opens for the effective quarter
  • More info:Used rarely and only in instances of Axess technical error. May not be used to petition exceptions after the deadline
  • Where:PDF in Axess eForms portal
  • Processing:3-5 business days
Course Enrollment Request - Nonmatriculated GR
  • Deadline:Final Study List Deadline of the effective quarter. Not valid after this date
  • More info:If you are an admitted nonmatriculated student, obtain the approval(s) of the instructor(s) of the courses and submit the completed and signed form to the email address at the top of the PDF
  • Where:Downloadable PDF, not available in eForms Portal
  • Processing:3-5 business days
Declaration or Change to a Field of Study for Graduate Students (Subplan change)
  • Deadline:Final Study List Deadline of degree conferral quarter
  • Where:eForm in Axess eForms portal 
  • Processing:1-2 weeks
Diplomas
Doctoral Dissertation Agreement Form
Doctoral Dissertation Reading Committee Form
  • More info:Submitted by the student to initiate the department appointment of a Doctoral Dissertation Reading Committee
  • Where:Downloadable PDF (submit this form to your department)
Early Return from Leave of Absence
  • Deadline:Final Study List Deadline of the effective quarter
  • Open:When enrollment opens for the effective quarter. Exception: this eForm will open for Winter 2021 on November 9, 2020
  • ​More info: Students currently on an approved Leave of Absence (LOA) should use this form to request to register for classes earlier than stated in their original LOA submission. Graduate students whose LOA status has expired must submit the Reinstatement in Graduate Study Application to Graduate Admissions Office. See also: Stanford BulletinGAP Leaves of Absence. Undergraduate students whose LOA status has expired must submit the Request to Return and Register in Undergraduate Study to Academic Advising
  • Where:eForm in Axess eForms portal 
  • Processing:1-2 weeks
Enrollment & Degree Certifications/Verifications
Enrollment Change Petition - GR
  • Deadline:Current quarter petitions should be submitted by the last day of the effective quarter. Prior-quarter submissions are allowed but less likely to be approved
  • More info:
    • Current-quarter enrollment changes considered are: late adds, changes to variable units, drops, withdrawals, and grading basis changes
    • Prior-quarter requests are limited to: late adds, changes to variable units, and withdrawals
  • Where:eForm in Axess eForms portal 
  • Processing:2 weeks
Enrollment Petitions - Coterm
  • Please note: For enrollment petitions, Coterm students should use the petition protocol applicable to the course: Use the Undergraduate process (via Academic Advising) if the course is on the Undergraduate transcript; use the Graduate process if the course is on the Graduate transcript
Enrollment Petitions - UG
  • Undergraduate petitions related to academic standing and policies are administered by the Office of the Vice Provost for Undergraduate Education (VPUE). For procedures and petitions, please see the Academic Advising petitions page
Exchange Program at Stanford for UC Berkeley or UC San Francisco - GR Students
  • Deadline:At least four weeks before requested exchange quarter
  • More info:For UC Berkeley or UC San Francisco graduate students who wish to enroll in Stanford courses. Please note: due to the pandemic, Exchange-In programs are not available for Winter quarter 2021
  • Where:Downloadable PDF
  • Processing:1 week
Exchange Program at Stanford for UC Santa Cruz Students - GR
  • Deadline:At least four weeks before requested exchange quarter
  • More info:For UC Santa Cruz graduate students who wish to enroll in Stanford courses. Please note: due to the pandemic, Exchange-In programs are not available for Winter quarter 2021
  • Where:Downloadable PDF
  • Processing:1 week
Exchange Program at UC Berkeley Application for Stanford Students
  • Deadline:1 month prior to the start of the exchange quarter
  • More info:For Stanford graduate students. See Registrar's Exchange-Out website
  • Where:PDF in Axess eForms portal
  • Processing:2-4 weeks
Exchange Program at UCSF Application for Stanford Students
  • Deadline:1 month prior to the start of the exchange quarter
  • More info:For Stanford graduate students. See Registrar's Exchange-Out website
  • Where:PDF in Axess eForms portal
  • Processing:2-4 weeks
Extension of Incomplete and Second Repeat Petition - GR
  • Deadline:Extensions of an Incomplete should be submitted before the original deadline. Second repeats by the Final Study List Deadline of effective quarter
  • Open:PDF is open but submissions should adhere to above deadlines
  • More info:Incomplete grades will lapse one year after the incomplete notation was given. Instructors can then submit a grade change card to update the incomplete or lapsed grade. Extensions are given in one quarter increments. Second repeats (third enrollments in nonrepeatable courses) will still adhere to the Repeat Policy
  • Where:PDF in Axess eForms portal
  • Processing:2 weeks
Graduate Program Authorization Petition
Graduate Residency Transfer Credit Application
  • Deadline:Final Study List Deadline of degree conferral quarter
  • More info:Graduate Residency Transfer Credit or the Stanford Bulletin Transfer Work page
  • Where:eForm in Axess eForms portal
  • Processing:2-4 weeks. Exception: during Spring Quarter, processing is paused on applications from students who are not planning to go to a TGR or Graduation Quarter status in that quarter
Graduation Quarter Petition
  • Deadline:Preliminary Study List Deadline of effective quarter
  • Open:When enrollment opens for the effective quarter
  • More info:
  • Where:eForm in Axess eForms portal 
  • Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
H-1B Certification Letter Request
  • More info:Available only to students conferring a degree in Winter Quarter. Please see Registrar's H-1B Degree Certification Letter page
  • Where:Submit via specialized help ticket; available only during submission window for Winter Quarter
  • Processing:Letters will be issued once all requirements are met upon the Grades Due deadline for the quarter
IvyPlus Exchange Program Application
  • Deadline:At least two months before the enrollment date at the host institution
  • More info:Stanford doctoral students who wish to participate in the the IvyPlus Exchange Program with other IvyPlus schools should submit this completed application to your department who should then submit the approved form to Graduate Admissions
  • Where:Downloadable PDF
  • Processing:2-4 weeks
Joint Degree Student Checklist
  • More info:Students use the Joint Degree Program Student Checklist as guide to plan a joint degree program. The form is for student use, and does not need to be submitted to the University.
  • Where:Downloadable PDF
Last Units Out of Residence - UG
  • Deadlines:Preliminary Study List Deadline of degree conferral quarter
  • Open:When enrollment opens for the degree conferral quarter
  • More info:Registrar's website
  • Where:eForm in Axess eForms portal 
  • Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
Late Study List Add Petition - GR
  • Deadline:Last day of class for the effective quarter
  • More info:Use to petition for reinstatement and enrollment if you were discontinued this quarter due to nonenrollment. Students who were discontinued in a previous term must submit the Reinstatement in Graduate Study Application to the Graduate Admissions Office.
  • Where:eForm via eForms portal (note: not the standard path to the Axess eForms portal)
  • Processing:3-5 business days
Leave of Absence
  • Deadline:Term Withdrawal Deadline of effective quarter
  • Open:When enrollment opens for the effective quarter
  • More info:Registrar's Leave of Absence website (additional leave-related subpages are indexed in the sidebar menu)
  • Where:eForm in Axess eForms portal
  • Processing:Requests submitted by the Preliminary Study List Deadline are expected to be processed by the Final Study List Deadline of the effective quarter
Major, Minor, Honors, or Degree Program Change or Declaration - UG
Major-Minor and Multiple Major Course Approval Form - UG
  • Deadline:Only required when the student requests changes to a program in which they plan degree conferral in the current quarter; then the form is due prior to when diplomas are ordered
  • Where:eForm in Axess eForms portal
  • Processing:2 weeks
Multiple Career (Dual and Joint Degree) Enrollment Change Form
  • Deadline:Final Study List Deadline of effective quarter
  • Open:Only available during the open enrollment period for the effective quarter
  • More info:Use when Axess will not permit dropping below 3 units in one career even if the student remains at full-time status across both degrees. Starting in Autumn 2020, SimpleEnroll allows coterminal students to drop to 0 units in one of their careers if they meet the minimum enrollment in their other career
  • Where:eForm in Axess eForms portal
  • Processing:3-5 business days
Part-time Enrollment Petition for Graduate Students
  • Deadline:Preliminary Study List Deadline of effective quarter
  • Open:When enrollment opens for the effective quarter
  • More info:Registrar's website
  • Where:eForm in Axess eForms portal 
  • Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
Part-time Enrollment Petition for Graduate Students - OAE Accommodation
  • Deadline:Preliminary Study List Deadline of effective quarter
  • Open:When enrollment opens for the effective quarter
  • More info:Registrar's website
  • Where:eForm in Axess eForms portal
  • Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
Permanent Withdrawal from a Degree Program Request
Permit to Attend for Services Only (PSO) - UG
  • Deadline:Preliminary Study List Deadline of effective quarter
  • Open:When enrollment opens for the effective quarter
  • More info:Registrar's website
  • Where:eForm in Axess eForms portal 
  • Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
Personal Information Updates and Privacy
  • Please see Registrar's website (additional privacy-related subpages are indexed in the sidebar menu)
Petition for Non-Academic Council Doctoral Committee Members
  • More info:This petition is to be submitted to the department to request approval for doctoral dissertation reading committee and/or University oral examination committee members who are not members of the Stanford Academic Council
  • Where:Downloadable PDF (submit this form to your department)
Ph.D. Minor Application
  • Deadline:Final Study List Deadline of degree conferral quarter
  • More info:Stanford Bulletin
  • Where:eForm in Axess eForms portal 
  • Processing:3 weeks
Program Proposal for a Master's Degree
  • More info:Proposal form for M.A., M.F.A., M.A.T., or M.S. students
  • Where:Downloadable PDF (submit this form to your department)
Reading Committee Page Sign Off
  • Deadline:To accommodate processing times, we recommend that students submit this form at least 48 hours prior to the Dissertation Deadline of the effective quarter
  • Open:Closes after the Dissertation Deadline. Reopens the first day of classes of the subsequent quarter
  • More info:Registrar's Dissertation and Thesis website. This form is a prerequisite for dissertation submission and requires processing time
  • Where:eForm in Axess eForms portal
  • Processing:2 business days
Reinstatement in Graduate Study Application
  • Deadline:Preliminary Study List Deadline of the quarter of requested re-enrollment
  • More info:If you are an admitted graduate student who has not maintained continuous registration (and has not been on an approved leave of absence), you must apply for reinstatement. After completing this form, submit it to your department for approval and they will submit it to Graduate Admissions. If approved for reinstatement, you will be billed for the reinstatement fee. Coterms: please see Registrar's website
  • Where:Downloadable PDF
  • Processing:1-2 weeks
Request to Return and Register in Undergraduate Study
  • Undergraduate petitions related to academic standing and policies are administered by the Office of the Vice Provost for Undergraduate Education (VPUE). For procedures and petitions, please see the Academic Advising petitions page
Section Change Petition for Graduate Students
  • Deadline:Submissions for quarters over three years past will not be reviewed
  • More info: This is a petition form that should be used after the Final Study List deadline and include a personal statement and instructor sign off. You can only change sections within the same course; this form may not be used for late unit or grading basis changes or late adds or drops of courses. Typical section changes include:
    • change from the undergraduate section to the graduate section of a course (e.g., from a 100-catalog number to 200-catalog number of the same course) 
    • change sections of a course in which you are currently enrolled (e.g. moving from one instructor to another in an Independent Study or TGR course)
  • Where:PDF in Axess eForms portal 
  • Processing:3-5 business days
Student-Athlete Course Enrollment Request

Deadline: Drops and unit adjustments by the Final Study List Deadline; withdrawals by the Withdrawal and Grading Basis Deadline
Open: When enrollment opens for the effective quarter
More info:This form should be used by student-athletes requesting a course drop, withdrawal, or unit adjustment to be enrolled below the unit minimum when system restrictions or policy prevent you from completing the action for the course(s) online via Axess. Students must discuss this change in enrollment with an AARC advisor to determine the impact on athletic eligibility prior to submitting this form.  This form will only be processed following approval from the Compliance Services Office in the Department of Athletics, Physical Education and Recreation. 
Where: PDF in Axess eForms portal
Processing: 3-5 business days

Summer Course Enrollment Form (Alternate Schedule)
  • Deadline:Due prior to the Final Study List Deadline or Grading Basis Deadline for your particular alternate-schedule Summer class. May not be used after the applicable deadline
  • More info:For use only by students enrolled in alternate-schedule Summer courses who are unable to update their study lists in Axess after the standard Final Study List Deadline of the effective quarter
  • Where:eForm in Axess eForms portal
  • Processing:3-5 business days
Summer Registration Annulment Request
  • Deadlines:For full refund, before first day of classes. All else, before Final Study List deadline. No refund for annulment submitted after Final Study List deadline
  • More info:Summer Session
  • Where:PDF in Axess eForms portal. Students who have not been matriculated or activated (and do not have a SUNet ID) should see the Summer Session's "How do I withdraw" webpage
  • Processing:Requests submitted by the Preliminary Study List Deadline are expected to be processed by the Final Study List Deadline of the effective quarter. Otherwise, 2-3 weeks
TGR (Terminal Graduate Registration) Request
  • Deadline:Preliminary Study List Deadline of effective quarter
  • Open:When enrollment opens for the effective quarter
  • More info:Registrar's website. This eForm is also used to request "TGR Final Registration"
  • Where:eForm in Axess eForms portal 
  • Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
Transcripts
Transfer Credit Evaluation Request - UG
Tuition Agreement for Students with Multiple Programs (TAGM)
  • Deadlines:After the Grad Auth is processed to add the second degree within the quarter
  • Open:Do not submit  this eForm until both programs are fully matriculated
  • More Info:If graduate students matriculate in two programs in different schools (e.g., School of Education M.A. adding a Graduate School of Business M.B.A.), then the Tuition Agreement for Students with Multiple Programs form is required to determine the tuition amount assessed each quarter and to prevent duplicate tuition charges.
  • Where:eForm in Axess eForms portal
  • Processing:3-5 days
University Oral Examination Form
  • Deadline:Once the examiners, date, and time for your oral examination have been established, this form must be submitted to your department for approval two weeks prior to the proposed date of your examination.
  • Where:Downloadable PDF (submit this form to your department)
Walkthrough Form
  • Deadline: Preliminary Study List Deadline of the effective quarter
  • Where: Downloadable pdf
  • Processing:Submit this form to the department in whose ceremony you want to walkthrough