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Coterm Course Transfer

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Overview Conditions for Coterm Course Transfer • Deadline to Submit Coterm Course Transfer Request • Students Admitted Autumn 2015-16 and Later • Students Admitted Summer 2014-15 and Before FAQs

Overview

After accepting admission to a master's degree program, coterminal students may request the transfer of Stanford courses between the undergraduate and graduate careers if certain conditions are met.

Conditions for Coterm Course Transfer

  • Quarters Back rule: only coursework taken during and after the coterm quarters back term may be requested for course transfer. Students can identify what their coterm quarter's back rule is by running a transcript report. Any courses taken after the program effective date (see below screen shots) are eligible for coterm course transfer.
    • Please note: individual programs have the discretion to set their own policy regarding course transfer for their coterminal master's students, provided that no student counts a course taken earlier than the first/Autumn quarter of sophomore year. The program's coterm quarters back policy is stated in the relevant department or program section of the Bulletin. 

  • Department Approval: transfer of courses between the undergraduate and graduate careers requires review and approval by both the undergraduate and graduate departments. The Coterminal Course Transfer Form (pdf) form is used to move a course from one career to another (for example, undergraduate to graduate career). 
  • Transfer Prior to Undergraduate Degree Conferral: courses cannot be transferred once the undergraduate degree is conferred. 
  • Deadline for Coterm Course Transfer Requests: all course transfer requests must be submitted to the Student Services Center no later than the Late Application to Graduate Deadline of the intended bachelor’s degree conferral quarter.

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Deadline to Submit Coterm Course Transfer Request

All course transfer requests must be submitted to the Student Services Center no later than the Late Application to Graduate Deadline of the intended bachelor's degree conferral quarter. If possible, students should try to submit coterm course transfer forms prior to applying to graduate (or, at the very least, as early as possible) in the terminal quarter.

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  • Unless a master's degree program specifies otherwise in the Stanford Bulletin, coterminal students are permitted to count course work taken in the three quarters immediately prior to their first graduate quarter toward their graduate degree. Courses completed after the 'Effective Date' (listed on the first page of the transcript report) may be considered for coterm course transfer. 

  • Summer Quarter or a term on an approved leave of absence are not included in the three quarter back count

  • The quarter that a student's graduate coterm program becomes active is called the Requirement Term, or the first graduate quarter, and this is the quarter that is used to determine how far back courses can be transferred between careers. Since some coterm programs are only matriculated during certain quarters throughout the year, the Requirement Term is not always the same quarter as the Admit Term. For instance, if a coterm was admitted for the Spring 15-16 quarter for a program that permits course transfer for 3 quarters back, but is not actually matriculated (becomes active) into that program until the Autumn 16-17 quarter, then in fact the Autumn 16-17 quarter (not the Spring 15-16 quarter) is used to determine how far back courses can transfer (in this particular case, only coursework taken in the Autumn 15-16 quarter or later could be transferred).

Coterminal Admit Term

3 Quarter Back Course Transfer Term

Autumn 15-16

Autumn 14-15

Winter 15-16

Winter 14-15

Spring 15-16

Spring 14-15

Summer 15-16

Autumn 15-16

Autumn 16-17 Autumn 15-16
Winter 16-17 Winter 15-16
Spring 16-17 Spring 15-16
 
  • Coterminal students are permitted to count course work taken in the two quarters immediately prior to their first graduate quarter toward their graduate degree. Courses completed after the 'Effective Date' (listed on the first page of the transcript report) may be considered for coterm course transfer. 

  • Summer Quarter is not included in the two quarter back count.

  • If a student is on an approved leave of absence in the two quarters prior to the admit term, the course transfer option may not be applicable

  • The quarter that a student's graduate coterm program becomes active is called the Requirement Term, or the first graduate quarter, and this is the quarter that is used to determine how far back courses can be transferred between careers. Since some coterm programs are only matriculated during certain quarters throughout the year, the Requirement Term is not always the same quarter as the Admit Term. For instance, if a coterm was admitted for the Spring 15-16 quarter for a program that permits course transfer for 3 quarters back, but is not actually matriculated (becomes active) into that program until the Autumn 16-17 quarter, then in fact the Autumn 16-17 quarter (not the Spring 15-16 quarter) is used to determine how far back courses can transfer (in this particular case, only coursework taken in the Autumn 15-16 quarter or later could be transferred).

Coterminal Admit Term

2 Quarter Back Course Transfer Term

Notes

Spring 13-14

Autumn 13-14

 

Summer 13-14

Winter 13-14

Summer quarter is not included in quarter count

Autumn 14-15

Winter 13-14

Summer quarter is not included in quarter count

Winter 14-15

Spring 13-14

 

Spring 14-15

Autumn 14-15  

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Frequently Asked Questions

  • How do I know what my program's coterm quarters back rule is if I am not an active coterm? Please check with your department to identify what the program's coterm quarters back rule is.
  • How do I check how far back I can transfer courses after I have matriculated into my coterm program? Any courses completed after the "Program Effective Date" listed on the first page of your graduate transcript can be requested for course transfer (also see the above screen shot)
  • How can I determine which career (undergraduate or graduate) my courses are in?
    • Meet with your department advisor and/or the Coterm Advisor in UAR, both will be able to help you identify which career your careers are being applied towards, or
    • Run an undergraduate transcript report and check the unit totals for each term (GR units and UG units will be listed separately). Graduate courses are listed at the bottom of each term. Alternately, run a graduate transcript report--any courses not listed on this transcript are assigned to the undergraduate career.
  • I accidentally transferred a course that I didn't mean to transfer, how do I fix this? Please submit another Coterminal Course Transfer Form (pdf) to correct this.
  • Do I need to use the Coterminal Course Transfer Form (pdf) to enroll in courses each quarter? No, as a coterm student, you have the ability to assign the courses you enroll in to a specific career. 
  • If I took an undergraduate course that was cross-listed with a graduate course in my undergraduate career, and I want to move it to my graduate career, which course will show up in my graduate career? Only the original course code (not the cross-listed course) will be transferred. Students should note that units earned in courses below the 100 level may not be counted towards the minimum unit requirement for the master's degree. 

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For more information, visit the Coterminal Degree Progress section in the Stanford Bulletin.