Skip to content Skip to navigation

Important Information Regarding COVID-19

For quickest response to an issue, please submit a ServiceNow Ticket to the Student Services Center. If you prefer to talk to an SSC Specialist, we offer advising sessions via Zoom by appointment. SSC specialists are also available for live chat from LiveChat Monday – Friday, 12:00 – 4:00 p.m. via the Service Now portal.

Latest information about the University's response to COVID-19 • Academic questions are extensively answered in the TeachAnywhere FAQ • Latest updates for: UndergraduatesGrad Students and Postdocs

See the Registrar's COVID-19 and Academic Continuity page for information for students, faculty, and staff relevant to classes and academic activities and administration. (updated May 21, 2020)


Dissertation and Thesis Submission

Updated Procedure for Submission of Reading Committee Signatures

Due to the shelter in place order, the Registrar’s Office has created a new Reading Committee Page eForm.  This new procedure should be used by PhD, JSD, DMA, and Engineer students who need to virtually gather signatures from each reading committee member, and will enable them to fully satisfy both the title page and reading committee signature page requirements.  Students will need to provide documentation of an email to each individual reader, asking for approval of their signature page, and then upload the email approval from each reader to the eForm platform.  Students may use this sample template as a guide.

Before the eForm is submitted, students must first confirm the departmentally approved reading committee members are correctly listed in Item 2 "Confirm Reading Committee" as shown on the eDissertation/eThesis Center.

If the committee is not correctly listed, such as a missing committee member or a commmittee member that should be removed or simply no reading committee members  are listed in Axess, students contact their department Student Services Officer to have the information updated before beginning the eForm process. Without successful completion of the eForm, students will not be able to clear Item 3, "Signature Page Submitted,’" as shown on the Axess eDissertation/eThesis Center pages.

How to Submit a Reading Committee Signature eForm

  • Log on to Axess, and select the Student tab, then click on the " Student eForms" quick link.  

  • Select the "Browse Available Forms" box.

  • Scroll to the "Reading Committee Signature Page Sign Off" form.

How to Use the eDissertation/eThesis Center in Axess

Preparation Instructions:

Note:  These preparation guidelines are minimum standards for professional presentation of your doctoral work. The Office of the University Registrar, which is responsible for administering dissertation and thesis submission, encourages students to ask  questions about format before final preparation of the manuscript. A non-conforming submission may have to be redesigned and  resubmitted, with a possible delay in degree conferral. Previously approved dissertations are not a reliable guide for preparation of a manuscript as guidelines may have changed. Stanford is committed to the preservation and dissemination of the scholarly contributions of its students. The Faculty Senate’s Committee on Graduate Studies believes that this practice is of value to library patrons, researchers, and the learned community at large, as well as to the author whose work receives wide and accessible dissemination.

Submission Deadlines for Conferral

Note:  Students must apply to graduate and enroll before they can access the eDissertation/eThesis Center in Axess.

The eDissertation/eThesis Center opens to submissions on the first day of instruction each quarter for which the student has applied to graduate.

Dissertation / Thesis Submission Deadline Friday, December 6, noon Friday, March 13, noon Friday, June 5, noon  Friday, August 28, noon
Application to Graduate Friday, November 15, 5pm Friday, February 28, 5pm Friday, April 10, 5pm Friday, July 31, 5pm
Degree Conferral Date Thursday, January 9 Thursday, April 2 Sunday, June 14 Thursday, September 24

Electronic Dissertation and Thesis Submission

The Registrar's Office in conjunction with the Stanford University Library offer students the option to submit their dissertation/thesis in electronic format. This electronic submission process is free of charge to students and allows them the ability to log into Axess and check their pre-submission requirements in the eDissertation/eThesis Center under the academics tab. Once these requirements have been met the "Proceed to Dissertation/Thesis Submission page" button will open up in the student eDissertation/eThesis center and this will allow the student proceed and upload a soft copy of their dissertation/thesis.

This means that Ph.D., J.S.D., D.M.A., and Engineer degree students now have the option to submit their dissertation/thesis either online in electronic pdf format OR continue to submit the hard copies via an appointment with the Registrar’s Office. The electronic submission process is not yet available for master's theses or undergraduate honors theses.

Additional Resources:

Electronic Dissertation/Thesis Sessions

The Registrar's Office and Stanford University Libraries will hold informational sessions to provide assistance to students who have additional electronic submission questions.  

  • No sessions are currently planned due to the state wide shelter in place order.  Please defer to the primary resources for Preparing the Dissertation or Engineer Thesis for Electronic Submission:

Preparing Dissertations for Electronic Submission
Preparing Engineer Theses for Electronic Submission

Copyright Considerations for Authors of Electronic Theses and Dissertations

Take a few minutes to review the Copyright and Publication Considerations before you submit your eDissertation/eThesis. The above slide presentation, produced by Stanford University Libraries in consultation with the Office of the General Counsel, is designed to inform students about copyright issues, in particular the choices and decisions a student faces in the process of submitting a dissertation or thesis electronically. 

General Questions:

For further information on preparing and submitting doctoral dissertations, Engineer degree theses, and D.M.A. final projects, contact the Student Services Center, second floor, Tresidder Memorial Union, or submit a Student Service Center Help Ticket.