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The Registrar’s Office has created a new Reading Committee Page eForm. This new procedure should be used by PhD, JSD, DMA, and Engineer students who need to virtually gather signatures from each reading committee member, and will enable them to fully satisfy both the title page and reading committee signature page requirements. Students will need to provide documentation of an email to each individual reader, asking for approval of their signature page, and then upload the email approval from each reader to the eForm platform. Students may use this sample template as a guide.
Before the eForm is submitted, students must first confirm the departmentally approved reading committee members are correctly listed in Item 2 "Confirm Reading Committee" as shown on the eDissertation/eThesis Center. This includes ensuring there are no duplicate reading committee members listed in Axess.
If the committee is not correctly listed, such as a missing committee member or a commmittee member that should be removed or simply no reading committee members are listed in Axess, students contact their department Student Services Officer to have the information updated before beginning the eForm process. Without successful completion of the eForm, students will not be able to clear Item 3, "Signature Page Submitted,’" as shown on the Axess eDissertation/eThesis Center pages.
Log on to Axess, and select the Student tab, then click on the " Student eForms" quick link
Select the "Browse Available Forms" box (Note: the Reading Committee Signature eForm type will not be available until the first day of the quarter you plan to submit).
Scroll to the "Reading Committee Signature Page Sign Off" form.
After you submit this form, it will be manually reviewed by the Registrar. You will receive notification from the Registrar letting you know that the eForm has been accepted and you can submit your dissertation. To accommodate this processing time, we recommend students submit this form at least 48 hours prior to the Dissertation Deadline of the effective quarter. This will allow sufficient time for staff to process and enter forms.
Note: These preparation guidelines are minimum standards for professional presentation of your doctoral work. The Office of the University Registrar, which is responsible for facilitating dissertation and thesis submission, encourages students to ask questions about format before final preparation of the manuscript. A non-conforming submission may have to be redesigned and resubmitted, with a possible delay in degree conferral. Previously approved dissertations are not a reliable guide for preparation of a manuscript as guidelines may have changed. Stanford is committed to the preservation and dissemination of the scholarly contributions of its students. The Faculty Senate’s Committee on Graduate Studies believes that this practice is of value to library patrons, researchers, and the learned community at large, as well as to the author whose work receives wide and accessible dissemination.
Note: Students must apply to graduate and enroll before they can access the eDissertation/eThesis Center in Axess.
The eDissertation/eThesis Center opens to submissions on the first day of instruction each quarter for which the student has applied to graduate.
|Dissertation / Thesis Submission Deadline||Friday, December 3, noon||Friday, March 11, noon||Friday, June 3, noon||Friday, August 26, noon|
|Application to Graduate Deadline||Friday, November 12, 5 pm||Friday, February 25, 5 pm||Friday, April 8, 5pm||Friday,July 29, 5pm|
|Degree Conferral Date||Thursday, January 6||Thursday, March 31||Thursday, June 16||Thursday, September 29|
The Registrar's Office in conjunction with the Stanford University Library offer students the option to submit their dissertation/thesis in electronic format. This electronic submission process is free of charge to students and allows them the ability to log into Axess and check their pre-submission requirements in the eDissertation/eThesis Center under the academics tab. Once these requirements have been met the "Proceed to Dissertation/Thesis Submission page" button will open up in the student eDissertation/eThesis center and this will allow the student proceed and upload a soft copy of their dissertation/thesis.
This means that Ph.D., J.S.D., D.M.A., and Engineer degree students now have the option to submit their dissertation/thesis either online in electronic pdf format. The electronic submission process is not available for master's theses or undergraduate honors theses.
Take a few minutes to review the Copyright and Publication Considerations before you submit your dissertation or thesis. This document was produced by Stanford University Libraries in consultation with the Office of the General Counsel, and is designed to inform students about copyright and dissertation distribution, in particular the choices and decisions a student faces in the process of submitting a dissertation or thesis.
For further information on preparing and submitting doctoral dissertations, Engineer degree theses, and D.M.A. final projects, contact the Student Services Center via a SNOW ticket at: Student Service Center Help Ticket.