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Checklist for Submission of eThesis

Checklist for Submission of eThesis

Print-friendly Checklist for Submission of eThesis

The following checklist includes all items that should be prepared in order to complete the submission of your eThesis. 

We also recommend that you take all the necessary steps in order to upload your thesis or thesis in time to meet all of the applicable posted deadlines and give your Final Reader plenty of time to approve the thesis once it has been uploaded.

Prior to Online Submission

_____ “Application to Graduate” filed online through Axess by the appropriate deadline, as well as enrolled in the quarter for which you intend to submit.

_____ Submit thesis reading committee signature requirement online, using the updated instructions on the main dissertaion page .

_____ Confirm the name of your thesis adviser in Axess, and designate them as a Final Reader 

_____ Confirm candidacy as valid through your degree conferral date

_____ Confirm completion of all required University Milestones

_____ Review “Copyright Considerations for Authors of Electronic Theses and Dissertations” slides available on Stanford Libraries' web site

_____ Before preparing the online submission, discuss the embargo and other release options with any co-authors and your adviser.

During Online Submission

_____ One electronic copy of the thesis in PDF format

_____ Page size is standard US letter size (8.5 x 11 inches)

_____ Type size 10 to 12 point (except for smaller type sizes for tables, captions, etc.). Font is New Times Roman; if applicable, mathematic/scientific notation fonts are embedded in the PDF file.

_____ Line spacing of thesis text is 1.5 or 2

_____ Margins are 1.5 inches on binding edge and one inch on all other sides

_____ Words and text are divided correctly

_____ Title page is formatted correctly

_____ No signature page or copyright page is included

_____ Pagination begins with the first page of the Abstract (page “iv”) or if formatted for double-sided printing with the Abstract to appear on a right page, then pagination begins with a blank page "iv". Pagination is continuous and placement of numbers is consistent throughout the manuscript

_____ Thesis contains no multimedia or large images embedded into the PDF file

_____ The thesis is ready-for-publication in appearance. All pages and sections are in order.

_____ The file contains no blank or missing pages. When the PDF is displayed onscreen and when it is printed in hard copy, the thesis meets the specifications outlined in this guide.

_____ PDF file size does not exceed 1 GB

_____ PDF file has no encryption or other security measures applied

_____ One version of the abstract, containing no special text formatting or HTML, entered into the online submission form

_____ Optional: Supplemental file(s). File size(s) do not exceed 1 GB. Short description or label is applied to each file after upload. Maximum 20 supplemental files.

_____ Agree to Stanford University publication license

_____ Optional: Limit amount of thesis content available via third-party distributors

_____ Optional: Delayed released (embargo) of the thesis

_____ Optional: Creative Commons license selected and applied

_____ Written permission from the appropriate copyright holder(s) to reproduce any copyrighted material in the thesis. Each letter is formatted and uploaded as a single PDF file. Maximum 10 permission files.

After Online Submission

_____ Confirm via Axess that your designated final reader has electronically-approved the “Certificate of Final Reading of Thesis"