Skip to content Skip to navigation

Graduate Residency Credit

Overview

After at least one quarter of enrollment, students pursuing an Engineer, D.M.A., or Ph.D. may apply for transfer credit for graduate work done at another institution.  Engineer candidates who also earned their master's at Stanford are not eligible for transfer residency credit, nor are any master's degree students. The Application for Graduate Residency Credit (pdf) is reviewed by the department and the Office of the University Registrar. Any approved transfer credit is converted into quarter units and then posted to the student record. Once awarded, Graduate Residency Credit is reflected on the unofficial transcript (not the official transcript).

Ph.D. or D.M.A. students may only apply a total of 45 units of transfer credit and credit earned for a Stanford master’s degree toward the PhD residency total. Up to 45 units completed at Stanford toward an M.A. or M.S. degree or accepted as transfer credit, but not both, may be used toward the 135 unit residency requirement for the Ph.D. or D.M.A. degree. Students wishing to use units from an M.A. or M.S. degree towards their Ph.D. will be subject to additional residency requirements. At least 90 units of work at Stanford are necessary to complete the 135 residency units for the Ph.D. or D.M.A. degree. 

Criteria for Assessment

The following criteria are used for awarding Graduate Residency Credit for graduate level work done at another institution:

  1. Courses must have been taken at a regionally accredited institution in the U.S. or at an officially recognized institution in a foreign country. Courses taken at foreign universities must be at the level of study comparable to a U.S. graduate program (please also refer to the below section regarding foreign universities).

  2. Courses should have comparable Stanford counterparts that are approved by the student's department. A maximum of 12 units of courses with no Stanford counterparts and/or research units may be granted transfer credit.

  3. The student must have been enrolled at the other institution in a student category which yields graduate credit. The maximum amount of credit given for extension and nonmatriculated (non-degree) courses is 12 units. No transfer credit is given for online or correspondence work.

  4. Courses must have been taken after the conferral of the bachelor's degree. The only exception is for work taken through programs structured like the Stanford coterminal bachelor's/master's program.

  5. Courses must have been completed with a grade point average (GPA) of 3.0 (B) or better. Pass grades are accepted only for courses for which letter grades were not an option and for which the standard of passing is 'B' quality work. The only exception to this is for thesis/research/dissertation coursework, for which Pass/Satisfactory/Credit grades can be accepted.

  6. In order for graduate residency credit to be awarded, students must submit the official transcript. The official transcript must clearly identify all of the below information for each course:

  • Course codes or numbers

  • Course titles or descriptions

  • Final grades (credit can only be awarded if a final grade is posted on the transcript and must have a grade point average (GPA) of 3.0 (B) or better)

  • Credits earned 

 

Posting of Credit

Approved graduate residency credit is converted into quarter units and then posted to the student record. The formula for this credit conversion (used to calculate both domestic and international credit) is the number of units required for Stanford master's degree divided by the number of units required for the external institution's equivalent degree. For example, if the external institution requires 90 units to complete a master's degree, then the conversion rate would be 45 divided by 90, or x .50. Once awarded, Graduate Residency Credit is reflected on the unofficial transcript (not the official transcript).

International/Abroad Institutions

For students requesting graduate residency credit for courses taken outside of the United States, the below information must be submitted along with the application for graduate residency in order for an assessment to be completed. Please note that all documentation must be in the English language (or all documentation must have a certified English translation).

Students must provide official documentation that clearly states:

  • The Institution's accreditation (must be officially recognized)

  • The Institution's grading scale or system. Note: if a course has a 'P' or 'Pass' grade listed, then the grading scale must explicitly state what the minimum grade is to earn a passing grade. Pass grades are accepted only for courses for which letter grades were not an option and for which the standard of passing is 'B' quality work.

  • The Institution's credit system (quarter, ECTS, semester)

  • The minimum number of credits to complete the Master's program at the Institution (this must be from an official source, such as a course catalog)

  • The level of coursework (graduate residency credit can only be awarded for graduate level work)

Students are encouraged to purchase a third-party, course-by-course international transcript translation and evaluation service, as most of these services include all of the abovementioned information. Some examples of these services are:

See the Stanford Bulletin for the complete policy.