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Terminal Graduate Registration (TGR) Status

Overview

Terminal Graduate Registration (TGR) Status

Doctoral students who have been admitted to candidacy, completed all required courses and degree requirements other than the University oral exam and dissertation, completed 135 units or 10.5 quarters of residency (if under the old residency policy), and submitted a Doctoral Dissertation Reading Committee form, may request Terminal Graduate Registration (TGR) status to complete their dissertations. Students pursuing Engineer degrees may apply for TGR status after admission to candidacy, completion of all required courses, and completion of 90 units or six quarters of residency (if under the old residency policy). Students enrolled in master's programs with a required project or thesis may apply for TGR status upon completion of all required courses and completion of 45 units. Students with more than one active graduate degree program must complete residency units between all active/completed degree programs in order to apply for TGR status. Please see the Minimum Residency Requirements for Graduate Degrees page for additional information.

TGR Final Registration

TGR Final Registration status may also be granted for one quarter only to a graduate student who is returning after reinstatement, working on incompletes in his or her final quarter, or registering for one final term after all requirements are completed when Graduation Quarter is not applicable. TGR requirements above apply. Doctoral students under the term-based residency policy need nine quarters of residency to qualify for TGR Final Registration Status. Please see the Minimum Residency Requirements for Graduate Degrees page for additional information.

For more information, see the Special Registration Statuses for Graduate & Professional Students page.

Eligibility

In order for a TGR status to be approved, students must meet all eligibility requirements by the deadline (Preliminary Study List):

  • Must have met the residency requirement for all graduate programs in Active and Completed status. Please see the Minimum Residency Requirements for Graduate Degrees page for additional information regarding the residency requirements. Please note that any outstanding units (ex: GNR grades) that are preventing a student from meeting their minimum residency requirement must be resolved prior to the deadline.
  • Must be enrolled in their designated TGR course: 801 (for master's and Engineer students) or 802 (for doctoral students) course in their department for zero units, in the appropriate section for their adviser. Instructions to enroll in TGR courses can be found here.

How to Apply

Students may submit the Request for Terminal Graduate Registration (TGR) Status Request Form (pdf) in order to be considered for Terminal Graduate Registration (TGR). This request must be submitted to the Student Services Center for processing by the Preliminary Study List deadline of the quarter the status is requested. 

Deadline

TGR request forms must be submitted to the Student Services Center for processing by the Preliminary Study List deadline of the quarter the status is requested. If a TGR request is to be considered after the deadline and outside of the University policy (including late form submission, late course enrollment, and/or late resolution of outstanding grades/units), then the TGR status request form must be accompanied by late petition documentation. Late petitions must be submitted with all of the following: the late TGR form, a personal statement from the student explaining the situation and details of the request, and a  letter of support from the department explaining why the request should be considered outside of University policy (i.e. after the deadline).

Once TGR Status is Approved

Once TGR status is approved, students are registered at a special tuition rate (please see the Tuition and Fees page for additional information regarding tuition rates). Students in TGR status enrolled in a course numbered 801 or 802 are certified as enrolled full time. TGR students must enroll in their designated TGR courses each term. TGR students are not required to enroll in the TGR course during the Summer Quarter (even if they plan on taking a course over the Summer) unless their department requires year-round enrollment, or if the student is on an approved research/teaching assistantship (please refer to the GAP for more information regarding Summer enrollment). 

TGR students may enroll in up to 3 units of course work per quarter at this tuition rate. Within certain restrictions, TGR students may enroll in additional courses at the applicable unit rate. The additional courses cannot be applied toward degree requirements since all degree requirements must be complete in order to earn TGR status.  TGR students who enroll in more than 3 units of coursework are charged proportionally for each additional unit.

See the Minimum Progress Requirements for Graduate Students of the Stanford Bulletin for information about satisfactory progress requirements for TGR students.

Enrolling in Designated TGR Courses

TGR students must enroll in their designated TGR courses each term in order to maintain their TGR status and tuition rate. Instructions to enroll in TGR courses can be found hereTGR students are not required to enroll in the TGR course during the Summer Quarter (even if they plan on taking a course over the Summer) unless their department requires year-round enrollment, or if the student is on an approved research/teaching assistantship (please refer to the GAP for more information regarding Summer enrollment). 

Requesting TGR Reinstatement

Students who wish to reactivate their TGR status (after initial approval) due to any of the below circumstances, may request to do so by having their Department Student Services Officer (SSO) submit a support request via Service Now 

  • Going on an approved Grad Quarter status, then not graduating
  • Applying to graduate while on TGR, then submitting a withdrawal of an application to graduate
  • Going on a temporary CPT status

TGR Grades

An 'N' grade signifying satisfactory progress must be received each quarter to maintain registration privileges. An 'N-' grade indicates unsatisfactory progress. The first 'N-' grade constitutes a warning. A second consecutive 'N-' grade normally causes the department to deny the student further registration until a written plan for completion of degree requirements has been approved by the department. Subsequent 'N-' grades are grounds for dismissal from the program.