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Applying to Graduate

On this page: Overview  Review your record •  Registration Status • Submitting an Application to Graduate • Late Applications to Graduate Withdrawing Your Application  Application Statuses

Overview

If you are expecting to graduate, then you must file your graduation application by the application deadline. If you are planning on conferring more than one degree (ex: both the undergraduate and graduate degrees, if coterm, or both a PhD and master's degree, if a dual degree student), then a separate application to graduate must be submitted for each degree. An active enrollment status is required for degree conferral, so students must be active (not discontinued or on Leave of Absence) and must also be enrolled in courses or in an approved special registration status (this includes Summer Quarter). For all important deadlines, please refer to the Stanford Academic Calendar.

Review Your Record for Accuracy

In Axess, check the degree information display carefully before you apply or you may not graduate. Double check the following on your unoffcial transcript:

  • Are you applying for the degree you think you are? Stanford offers the Bachelor of Arts (B.A.), the Bachelor of Science (B.S.), and the Bachelor of Arts and Science (B.A.S.) at the undergraduate level.

  • Is your major correctly listed? All multiple or secondary majors should also be listed.

    • Should you have a major field or not? Only specified majors offer fields as a degree option for undergraduates, including: American Studies; Art; Civil Engineering; Classics; Engineering; English; French; Geological and Environmental Sciences; German Studies; Humanities; Individually Designed Majors; Music; Philosophy; Political Science; Psychology; Science, Technology, and Society; Sociology; Spanish; and Symbolic Systems.

  • Is your minor correctly listed? Minors appear on the unofficial transcript. They will not appear on the application to graduate.

  • Will you graduate with departmental or interdisciplinary honors?

If anything about your degree information does not agree with your degree intention, you must update your program pior to applying to graduate.

Check Your Enrollment Status

Students are required to have an active status in order to apply to graduate, and must either be enrolled in courses for the quarter (for Summer, this can mean enrolling in a single class) or in an approved special registration status to be eligible to apply to graduate.

Submit Your Application to Graduate

The upcoming application to graduate opens the day after each term's application to graduate deadline. Please refer to the below chart:

Quarter Student Applying to Graduate Application to Graduate Available in Axess Application to Graduate Deadline
Summer 2017-18 April 14, 2018 August 3, 2018 (5:00pm)
Autumn 2018-19 August 4, 2018 November 16, 2018 (5:00pm)
Winter 2018-19 November 16, 2018 March 1, 2019 (5:00pm)
Spring 2018-19 March 2, 2019 April 12, 2019 (5:00pm)
Summer 2018-19 April 13, 2019 August 2, 2019 (5:00pm)

Please use the instructions below to submit your application in Axess:

Select "Apply to Graduate" from the drop down menu on the Student Center Academics tab and complete the entire application to graduate process. Please note that if you apply to graduate and then withdraw that application to graduate, you will be unable to re-apply for graduation in Axess

Late Applications to Graduate

Students may submit their application to graduate in Axess (using the same instructions above) after the regular application to graduate deadline has passed, and up until the Late Application to Graduate Deadline for the quarter (see below chart).  Late applications to graduate will incur a $50 non-refundable late fee for each application (meaning $100 if a coterm applies late for both the undergraduate and graduate degrees), and must be submitted by the late application to graduate deadline (see below).  Please note that if you apply to graduate, and then withdraw that application to graduate, you will be unable to re-apply for graduation in Axess for that same quarterFor questions regarding the application to graduate, contact the Student Services Center, 2nd floor Tresidder Union or submit a SU Services & Support Request .

Quarter Student Applying to Graduate Late ApplicAtion to Graduate Deadline
Summer 2017-18 August 31, 2018 (5:00pm)
Autumn 2018-19 December 7, 2018 (5:00pm)
Winter 2018-19 March 15, 2019 (5:00pm)
Spring 2018-19 June 5, 2019 (5:00pm)
Summer 2018-19 August 30, 2019 (5:00pm)

Withdrawing an Application

If a student will be unable to successfully complete the degree they applied to confer, or if a student wishes to confer their degree at a later time, they may formally withdraw their application to graduate in Axess up until the Late Application to Graduate deadline (see above chart). Students may not withdraw their application to graduate after the the Late Application to Graduate deadline; that application to graduate will be reviewed by the University per the standard degree conferral process. There is no fee associated with withdrawing an application to graduate, and a withdrawal of an application to graduate is neither noted on a student transcript nor considered an academic demerit.

Degree Checkout Statuses

The Registrar’s Office reviews degree requirements for degree candidates (i.e., those students who have applied to confer a degree) throughout the quarter, and will update the status of an application to graduate (also referred to as the degre checkout status) accordingly. Students will not necessarily receive an email notification when their application status has been updated, but students can view their current degree checkout status in Axess at any time by clicking on 'View Program Summary' from the Other Academic drop-down menu (as shown in the below screen shot). While the Registrar's Office makes every effort to notify students in a timely manner when they are not meeting (or are not projected to meet) degree requirements, students should periodically check their degree checkout status and touch base with their program advisor(s) to see if any items are missing. The official notification from the Registrar's Office, which confirms whether the degree has been awarded or not, will be sent via email to students' Stanford email addresses the day after the official conferral of degrees (please refer to the  Stanford Academic Calendar for the quarterly conferral dates). The Registrar's Office is unable to provide degree approval/conferral letters outside of this notification.

  • Applied (AG): The student has filed an application to graduate.

  • In Review (IR): The student has not completed all University and/or departmental requirements. This includes in progress grades. Many students are “in progress” until all grades are submitted, unless they have completed all University requirements Winter term.

  • Pending (PN): The student has completed all University requirements. Most students are moved to pending after the grading deadline, when all their grades are submitted.

  • Withdrawn (WD): The student has withdrawn the application to graduate.

  • Approved (AP): The student has been cleared by both the University and department(s). Eligible students are usually moved to “approved” the Thursday evening before Commencement, and they are sent an email at that time.

  • Denied (DN): The student has not been cleared by either the University or department(s). Students are usually moved to “denied” status the Thursday evening before Commencement, and are sent an email at that time with the reason(s) for being denied.

  • Awarded (AW): The degree has been officially conferred.