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Graduate Student Graduation Checklist

Enroll in Classes

Students are required to have an active registration status by the Preliminary Study List deadline in the quarter in which they are conferring a degree. Students must either enroll in a full-time course load or apply for a special registration status (Terminal Graduate Registration, Graduation Quarter, or Graduate Petition for Part-Time Enrollment). Please refer to the Special Registration Statuses for Graduate & Professional Students page for more information regarding eligibility requirements and the application process. Please refer to the Academic Calendar for a list of the Preliminary Study List deadlines for each quarter.

Review Degree Plan(s)

Confirm that your degree plan(s) and type(s) are correct in Axess before applying to graduate. If any changes need to be made to your degree plan(s), then please contact your student services officer to request those changes. It is best to have your degree plan(s) in order prior to starting your terminal quarter.

Apply to Graduate

After confirming your degree plan(s) and type(s) are correct, you can apply to graduate in Axess. Please see the Applying to Graduate page for detailed instructions on how to submit your application to graduate. Students who apply to graduate by the application deadline (see the Academic Calendar) may do so without being assessed a fee. After that deadline, students may still apply to graduate via Axess, but will be charged a $50 fee. No applications to graduate are accepted after the late application to graduate deadline.

Complete the Senior Survey

The Senior Survey is part of the application to graduate process, and is required for PhD students. The Senior Survey is optional for all other graduate degree types.

Check Department Requirements

Confirm with the student services administrator in your department(s) or school(s) that you have completed, or are on track to complete, all program requirements for your degree, including milestones such as the master's thesis/project and doctoral dissertation. Please note that departments may have earlier deadlines for milestones.

Complete Milestones

Complete outstanding milestones such as submitting the master's thesis/project or dissertation. These milestones should be completed no later than the last day of classes, but students should check with their departments to confirm the deadline (departments may have an earlier deadline).

Resolve Outstanding Grades

Work with your instructor(s) and/or department(s) to resolve any and all outstanding grades (e.g., GNRs, incomplete grades) from previous quarters as soon as possible and before degree conferral. Outstanding grades may cause students to fall below minimum unit requirements and ultimately prevent degree conferral.

Confirm Diploma Distribution

Students must indicate their preferred diploma distribution method when applying to graduate. Please refer to the Obtaining Your Diploma page for information about diploma distribution, distribution options, and requesting changes to a diploma distribution selection.

Withdrawing the Application to Graduate

If after applying to graduate, it is determined that the degree requirements will not be successfully completed, students should submit a Withdrawal of Application to Graduate form (no fee).

Clear Diploma Holds

Students should resolve current holds and prevent future holds. If you have an unmet financial obligation to the University, you will not receive a diploma or transcript until the obligation is fulfilled.

Update Contact Information

Since your Stanford email will be discontinued 120 days after degree conferral, set up email fowarding at StanfordYou. Please also update your contact information (e.g., email, mailing address) in Axess. Direct Deposit information may be updated in ePay.