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Important Information Regarding COVID-19

See the Registrar's COVID-19 and Academic Continuity page for information for students, faculty, and staff relevant to classes and academic activities and administration. (updated August 21, 2020)

Personal Information Updates

Legal Name ("Primary Name")

To update your legal name of record (“primary name”)

  1. Download and review the Personal Information Update Request (pdf) form and collect the required documentation. Note that, in general, the University does not update historical (i.e., alumni) records.

  2. If you have financial aid/loans, double-check with the Financial Aid Office (email: financialaid@stanford.edu) prior to making this update.

  3. If you are an international student, double-check with the Bechtel International Center. You will need their signature on the form in order to request this update.

  4. Complete the Personal Information Update Request (pdf) form.

  5. Make an appointment with an SSC specialist to update your record. You will need to have your required documentation and the completed Personal Information Update Request (pdf) form ready at the time of your appointment.


Diploma Name

The diploma name should match the primary name of record. See How Your Name Appears on the Diploma for information on the diploma name.


Preferred Name

Students may request that their “preferred name” be different from their legal name of record. The “preferred name” is used for services such as email, appears on the unofficial transcript, and is used as the display name in Axess and on class/grade rosters. Examples: a student whose legal name is “Mary Jane Poe” might use the preferred name “MJ Poe”; “Frederick Andrew Wright” might use the preferred name “Andy Wright.”

To update your preferred name

Axess, Canvas, and StanfordWho

Email

Stanford Gmail or other Stanford Google Apps

Gradescope

  • Gradescope downstreams from Canvas, but updates may only appear automatically for newly enrolled courses. For currently enrolled courses, once your name reads correctly in Canvas, the instructor may "synch" the Canvas roster to import the update into Gradescope. Or, once your name reads correctly in Canvas, you may reach the Gradescope team via help@gradescope.com

Stanford Profiles

  • Log in to Stanford Profiles and click on the pencil icon near the top. You will be able to update many aspects of your Stanford Profile.

Zoom

  • Log into Zoom and click on Profile to edit your name for display.

Sex

To update the sex on your record

  1. Download and review the Personal Information Update Request (pdf) form and collect the required documentation.

  2. If you have financial aid/loans, double-check with the Financial Aid Office (email: financialaid@stanford.edu) prior to making this update.

  3. If you are an international student, double-check with the Bechtel International Center. You will need their signature on the form in order to request this update.

  4. Complete the Personal Information Update Request (pdf) form.

  5. Make an appointment with an SSC specialist to update your record. You will need to have your required documentation and the completed Personal Information Update Request (pdf) form ready at the time of your appointment.


SSN (Social Security Number) or ITIN

To update your SSN or ITIN